Main Responsibilities and Required Skills for Recruiting Coordinator
A Recruiting Coordinator is responsible for performing administrative recruitment duties. They publish and maintain job postings, screen applications and candidates, and maintain applicant tracking systems. In this blog post we describe the primary responsibilities and the most in-demand hard and soft skills for Recruiting Coordinators.
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Main Responsibilities of Recruiting Coordinator
The following list describes the typical responsibilities of a Recruiting Coordinator:
Add
Add and update job postings in Applicant Tracking System.
Apply
Apply company policies and procedures to resolve routine issues.
Arrange
Arrange candidate travel and accommodations.
Assist
Assist applicants of all levels.
Assist by contacting candidates and requesting additional information as needed.
Assist campus recruiting leads with booking of space and events on selected campuses.
Assist in design and execution of programs and processes enhancing an applicant to hire experience.
Assist in managing & tracking recruitment related expenses in support of TA budget management.
Assist in scheduling candidates as they move through the hiring process.
Assist recruiters with various administrative duties and special projects as needed.
Assist recruitment team with processing reference & background checks.
Assist the Talent Acquisition Manager, entry / mid level, and routine recruitment positions.
Assist the team in recruitment planning.
Assist with applicant processing in the applicant tracking system.
Assist with conducting reference checks and initiate background checks as needed.
Assist with scheduling phone and onsite interviews.
Assist with talent sourcing strategies and market research for key positions as needed.
Assure
Assure legal compliance through pre-employment.
Attend
Attend intake meetings on behalf of Recruiter.
Attend relevant industry wide events.
Build
Build a robust and consistent talent pool to find qualified candidates, both active and passive.
Build relationships, keep everyone on track.
Calculate
Calculate simple figures such as percentages, salaries and commissions.
Champion
Champion the candidate experience and interview process.
Coach
Coach business on appropriate process and guidelines in connection with the hiring process.
Collect
Collect hiring needs for interns from both sales and Non-sales department.
Communicate
Communicate and set clear job expectations for candidates.
Communicate first day I-9 requirements to new hires.
Communicate requirements to interns and new analysts.
Communicate with Hiring Managers to determine / understand candidate job posting requirements.
Conduct
Conduct background checks for applicable corporate hires.
Conduct background and reference checks on employees.
Conduct independent sourcing via social recruiting, networking, job postings, cold calls, etc..
Conduct initial phone screens.
Conduct job and task analyses to document job duties and requirements.
Conduct pre-employment requirements (background verification) per recruiters' request.
Coordinate
Coordinate a high volume of complex interviews across multiple departments at a fast pace.
Coordinate air, lodging, and transportation arrangements for candidates.
Coordinate and plan the associate program and social activities.
Coordinate candidate travel and handle all expenses.
Coordinate candidate travel and the candidate expenses process.
Coordinate communication with applicants.
Coordinate interviews across hiring teams.
Coordinate interviews and follow up with hiring managers.
Coordinate phone, onsite and video conferencing interviews for candidates with speed and efficiency.
Coordinate the logistics of interview schedules including any travel and accommodation requirements.
Coordinate travel and accommodation, book cars, rail tickets, etc..
Coordinate travel for non-local candidates.
Coordinate with hiring managers to identify staffing needs.
Coordinate with other departments on a various projects.
Correspond with
Correspond with candidates and clients throughout the process by email, phone, and in person.
Craft
Craft and send personalized recruiting emails with current job openings to passive candidates.
Create
Create and enforce a recruiting plan.
Create and maintain meaningful reports that drive talent acquisition decisions.
Create intuitive and friendly data systems that are meant to scale.
Deliver
Deliver a high level of communication between hiring managers, candidates, and other stakeholders.
Deliver a stellar candidate experience.
Determine
Determine selection criteria.
Determine the effectiveness of current recruitment strategies and programs.
Develop
Develop and maintain relationships with current clients and employees.
Develop pipeline of candidates in niche areas as determined by market needs and business strategies.
Document
Document and update all processes and templates related to candidate scheduling.
Drive
Drive hiring process for requisitions that will be filled with internal candidates.
Ensure
Ensure a positive candidate experience from start to finish.
Ensure teams are meeting SLAs and KPIs.
Escalate
Escalate issues further if necessary.
Evaluate
Evaluate and screen resumes and cover letters.
Facilitate
Facilitate candidate background checks and the offer process.
Facilitate candidate testing and interview confirmations.
Facilitate On Campus Interviewing and Coordinate Callback Interviews.
Facilitate orientation for summer associates.
File
File papers and documents into appropriate electronic employee files.
Format
Format resumes to align with submission guidelines.
Greet
Greet candidates and provide company tours.
Greet candidates for interviews.
Help
Help build and promote the employer brand.
Help the hiring team with recruiting methods and interview questions.
Identify
Identify and launch process improvement initiatives.
Identify challenges and implement changes to improve recruiting workflow.
Identify qualified candidate profiles using various sourcing techniques (e.g. Boolean search).
Initiate
Initiate, develop and maintain relationships with an ever-growing candidate pool.
Initiate new hire satisfaction survey.
Keep
Keep open communication with recruiters of change in interview schedules.
Keep the candidate and recruiters in the loop and be proactive about changes.
Lead
Lead employer branding initiatives.
Maintain
Maintain a high level of confidentiality at all times.
Maintain a high level of professionalism and confidentiality at all times.
Maintain and update applicant tracking system in real-time for accurate reporting.
Maintain ATS system, collect feedback and calibrate the process.
Maintain data integrity in systems of record within HR, Legal and the business.
Maintain professionalism at all costs.
Maintain recruitment applicant tracking system ensure information is up to date.
Maintain reports that reflect department metrics.
Maintain sourcing library and post jobs.
Maintain the applicant tracking system to ensure all candidate information is up-to-date.
Make
Make phone calls to screen, schedule, and provide information to candidates.
Manage
Manage a high volume of candidates and scheduling activity.
Manage calendars of multiple hiring managers.
Manage candidate expenses.
Manage facilitator and coordinator rotations.
Manage job postings in ATS / Post to appropriate websites to provide the best candidate flow.
Manage onsite interview logistics.
Manage organization of paperwork.
Manage the performance of external recruiting partners.
Meet
Meet and greet candidates when they arrive for interview.
Modify
Modify offer letter language as requested using proper grammar.
Monitor
Monitor activities to ensure compliance with contractual agreements.
Offer
Offer ideas to streamline our processes and improve upon existing programs.
Offer letter support activities.
Operate
Operate with high integrity and choose what's right over what's easy.
Optimize
Optimize internal processes as needed.
Oversee
Oversee travel details and communications between candidates and travel vendor.
Own
Own job postings, offer generation, and onboarding task administration.
Own special projects related to recruiting process improvement as needed.
Own working knowledge and understanding of all aspects of full life cycle recruiting.
Partake
Partake in recruiting ad hoc projects as we work to continuously evolve our recruiting function.
Participate
Participate on committees and special projects, and seeks additional responsibilities.
Perform
Perform and monitor reference and background checks on applicants.
Perform other recruitment duties and projects as assigned.
Perform on going assessment of process improvement.
Plan
Plan and guide hiring teams and candidates through manager interview events.
Post
Post job requisitions to various job boards and coordinate recruiting events.
Post open positions to various internet job boards.
Post Requisitions in Beisen and external job boards.
Prepare
Prepare new hire paperwork ensuring legislation requirements are met.
Present
Present candidates for available opportunities.
Process
Process background checks.
Process departmental invoices related to purchasing card, vendors, and on-campus events.
Process & enter confidential & sensitive candidate information.
Process invoices and candidate travel expenses.
Process invoices and contracts in our procurement system.
Process pre-selected candidates from application to hire.
Provide
Provide additional assistance to the recruiting team as needed.
Provide administrative support to the Recruiting team.
Provide an itinerary to candidates upon arrival.
Provide a shortlist of qualified candidates to hiring managers.
Provide a shortlist of qualified candidates to Talent Acquisition Specialists.
Provide exceptional follow up to these matters.
Provide general administrative support to the HR management team.
Provide support to the Human Resources team for onboarding as needed.
Provide technical assistance when needed.
Provide timely candidate engagement and follow-up via phone and email.
Provide top of the funnel screening assistance to Recruiters.
Provide training as needed to managers who may need support with the applicant tracking system.
Publish
Publish and maintain job postings, candidate records and recruiting reports and dashboards.
Recommend
Recommend innovative processes to improve the efficiency and effectiveness of the recruiting process.
Remove
Remove obstacles before they become problems.
Research
Research latest recruiting trends and implement process improvements, as necessary.
Respond to
Respond to inquiries escalated from tier 1 agents (internal or external).
Respond to applicant email inquiries.
Respond to candidates in a timely manner, placing high value on candidate satisfaction.
Review
Review and verify employment requisition data / authorized approvals.
Review applications for roles, assessing suitability against job requirements and team culture.
Schedule
Schedule and coordinate onsite interviews for Industry and University candidates.
Schedule candidate interviews, and logistics in a timely and accurate manner.
Schedule job interviews by calling and emailing applicants and using an ATS online scheduling system.
Schedule phone, live video, remote / offsite, and onsite interviews.
Screen
Screen applications and candidates for minimum requirements and eligibility.
Screen candidates, coordinate interviews and facilitate the hiring process, as needed.
Set up
Set up interview rooms, register candidates and coordinate candidate travel as needed.
Set up job offer letters in system.
Solve
Solve problems to in standard situations.
Source
Source candidates, combining traditional methods and 'out-of-the box' thinking.
Strive
Strive to be the best, individually and as a team.
Support
Support and encourage each other.
Support branding and other events per needs.
Support in performance management.
Support recruiting team by building and maintaining a pipeline of qualified candidates.
Support Talent Acquisition's diversity recruitment initiatives.
Support Team Members as required.
Support the recruitment team with high-volume recruitment for the entire organization.
Support transition new hire entry into PeopleSoft if needed.
Support with special projects as needed.
Take
Take ownership over scheduling and calendar management.
Track
Track and analyze data to deliver to stakeholders and reduce interview rescheduling.
Track goals, metrics and performance of the hiring cycle.
Track key campus recruiting metrics and prepare regular reports to track progress.
Track recruiting activities in ATS and be able to provide regular updates on candidate status.
Understand
Understand full-desk recruiting and sourcing.
Update
Update candidate information, job descriptions and postings in our applicant tracking system.
Update / maintain Workable (Applicant Tracking System).
Upload
Upload completed documents into HR system (Workday).
Use
Use recruiting tools like tests and assignments to assess candidates.
Validate
Validate Recruiting data to be used for metrics.
Work with
Work along side a driven, engaging team with in-depth software expertise and industry experience.
Work closely within a team setting, in a fast paced environment.
Work closely with the recruiters, hiring managers and vendors on various positions in analytics.
Work on problems of limited scope.
Write
Write and post job descriptions on career website & various other platforms.
Write job descriptions and post them online and in newspapers.
Write routine reports and correspondence.
Most In-demand Hard Skills
The following list describes the most required technical skills of a Recruiting Coordinator:
Recruiting
MS Office
MS Outlook
Administration
Google Products
Greenhouse
Talent Acquisition
Workday
Administrative Support
Recruiting Coordination
Recruitment
Most In-demand Soft Skills
The following list describes the most required soft skills of a Recruiting Coordinator:
Written and oral communication skills
Organizational capacity
Attention to detail
Interpersonal skills
Time-management
Organized
Detail-oriented
Self-motivated
Team player
Work within a team environment
Problem-solving attitude
Process driven
Professionalism
Flexible
Judgment
Multi-task
Proactive
Analytical ability
Positive attitude
Priority management
