Main Responsibilities and Required Skills for Portfolio Manager
A portfolio manager is responsible for making investment decisions and managing a portfolio of assets for an individual or institutional investor. They conduct due diligence on investment opportunities and make decisions about which assets to buy, hold, or sell. Some portfolio managers focus on certain asset classes like stocks, bonds, or real estate. In this blog post we describe the primary responsibilities and the most in-demand hard and soft skills for Portfolio Managers.
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Main Responsibilities of Portfolio Manager
The following list describes the typical responsibilities of a Portfolio Manager:
Achieve
Achieve customer acquisition and revenue growth objectives.
Action
Action all change of owner contracts and provide new contracts to new owner / occupiers.
Act
Act with a high degree of integrity and ethics, both personally and professionally.
Adhere to
Adhere to local, state and federal laws.
Answer
Answer all incoming calls and greet visiting guests and clients.
Assist in
Assist in the production of monthly / quarterly reports for all internally managed strategies.
Assist in the writing of commentaries and regulatory disclosure documentation.
Assist leasing representatives in closing deals, when necessary.
Assist the VP of Sales Portfolio to ensure accurate information and inventory management.
Assist with client ready performance analysis, reporting, and attribution reporting.
Assist with more complex customer related issues.
Assist with new business opportunities.
Assume
Assume the responsibilities of a Journal Manager for some journals in the portfolio.
Attend
Attend face to face meetings with senior members of staff / Head of Desk.
Build
Build effective relationships with internal / external stakeholders.
Build long standing relationships with your portfolio of clients.
Build relationships with a broad spectrum of stakeholders from senior executive to support desk.
Capture
Capture and document credit decisions, conditions, and modifications.
Challenge
Challenge the wealth management industry status quo to help enable all people to invest.
Coach
Coach Project Managers when necessary to foster project progression and effectiveness.
Co-facilitate
Co-facilitate training for newly approved Associate Portfolio Managers and Portfolio Managers.
Collect
Collect and analyze required financial reporting and related information.
Compile
Compile market research reports using Google Slides.
Complete
Complete due diligence on new investment opportunities.
Complete other duties and projects as assigned by the VP, Investment Management.
Complete suitability reviews of Investment Policy Statements for Associate Portfolio Managers.
Complete timely reviews of Investment Policy Statements (IPS) for Associate Portfolio Managers.
Conduct
Conduct independent analysis and assessment to resolve strategic issues.
Conduct regular presentations with Executive Sponsors and project teams regarding progress.
Conduct research to support portfolio management activities.
Confirm
Confirm account profitability and cross-selling opportunities.
Consult
Consult with sales executives regarding sales strategy for each sales opportunity.
Contribute to
Contribute to building a proactive risk culture.
Coordinate
Coordinate and manage project tasks to ensure project delivery within allotted budget and timelines.
Coordinate, and may lead, technology transfer for projects as assigned.
Coordinate input from multiple areas or multiple project managers on related projects.
Coordinate strategic intake and demand planning for program, change, and specialists.
Coordinate with solicitors & property developer clients.
Create
Create performance dashboard for the Portfolio to communicate the true state of the Portfolio.
Design
Design and refine investment strategy to maximize expected return of portfolios.
Determine
Determine management priorities and implement and maintain effective maintenance program.
Determine rates, buyback values and wholesale values.
Develop
Develop analytical frameworks and construct business cases to support the overall recommendation.
Develop and enhance management process with state-of-the-art tools and resources.
Develop dashboards for business data and metrics using Tableau.
Develop, lead, and implement investment strategies to maximize the returns of your markets.
Develop rapport and instills confidence with the client to develop credibility and earn their trust.
Develop relationships and expertise within the divisions to provide continued value-add services.
Develop renewals, customer retention / account growth.
Direct
Direct leasing representatives in setting their objectives on a short and long range basis.
Document
Document the customer and contact information, maintains customer data.
Ensure
Ensure adherence to software development process gates.
Ensure business teams are prepared for the new processes, role change, org change etc..
Ensure compliance with CPIC, government regulations, and the agency's mission.
Ensure compliance with firm's investment policies and procedures.
Ensure customer satisfaction and solving complaints with the rest of the KONE team.
Ensure efficient, effective and timely administration of all aspects of the client portfolios.
Ensure organizational plans are aligned to the delivery of the corporate strategy.
Ensure project success criteria is met before project completion.
Ensure that all agreements are met as per requirements.
Establish
Establish a presence in the community and become a Bartlett Ambassador.
Establish a recommended "running order” of projects, identifying critical project dependencies.
Establish clear prioritization criteria to apply to each project.
Evaluate
Evaluate acquisition and disposition opportunities.
Evaluate best team makeup for creative and production projects.
Facilitate
Facilitate monthly project actual cost review meeting between PMO, IT, Accounting, and Finance.
Facilitate prioritization discussions and decisions during portfolio reviews.
Facilitate project backlog refinement and prioritization to ensure alignment with business owners.
Forge
Forge strong ties with the main actors in the sector and maintain a network of external contacts.
Gather
Gather and interpret project requirements to assign creative resources in the most efficient manner.
Generate
Generate superior investment performance in Russell Investment's funds and separate accounts.
Generate trades to meet objectives with the appropriate asset class instrument.
Help
Help define and execute change management approach.
Help suggest improvements and fixes to make our Property Management process run more efficiently.
Help to cascade governance decisions (and implications for in-flight projects) to product owners.
Identify
Identify emerging issues and trends to inform decision-making.
Identify and agree on improvement actions together with the partners.
Identify and manage assigned product / platform growth initiatives.
Identify profit angles with both new and existing clients.
Identify trends, where and why we are succeeding and / or experiencing headwinds.
Implement
Implement changes in response to shifting trends.
Implement the processes and knowledge management IAW identified lifecycle.
Initiate
Initiate regular communication with all stakeholders and Managing Committee.
Interact with
Interact with senior level management to reach agreement regarding significant program strategies.
Involve
Involve routine tasks of limited scope associated entirely with the role.
Keep
Keep clients apprised of portfolio status and progress.
Keep records and prepare accurate and timely reports both manually and through automated methods.
Lead
Lead both top and bottom line performance of a group portfolio to ensure profitable growth.
Lead, Manage & Motivate the Project Managers, Business Analysts & Solution Architects.
Lead / supports contract negotiations with vendors, balancing cost, risk and performance.
Liaise with
Liaise with co-investors to enhance communication and effective management of assets.
Liaise with third-party service providers as needed.
Maintain
Maintain a capacity view of projects, to understand demand on key resourcing groups.
Maintain a high level of knowledge of Equity and ETF markets.
Maintain and manage communication with client base and assist in new client acquisition.
Maintain confidentiality of credit and customer information at all times.
Maintain initiatives to keep product line current and competitive.
Maintain operational excellence through proactive review of exception and monitoring reports.
Make
Make recommendations on the potential and practicality of products in development.
Manage
Manage and monitor portfolios to insure adherence to strategies.
Manage communication around shifting priorities with key stakeholders.
Manage co-ownership relationships or fund relationships.
Manage of all engineering and commissioning of complex projects.
Manage overall project budget.
Manage relationships with our counterparts, to proactively identify and resolve issues.
Manage, evaluate and monitor investment performance.
Manage
Manage the decision-making process.
Manage the portfolio budget along with associates risks & issues.
Meet
Meet high-quality service standards to maximize relationship retention and growth.
Meet the needs of the community members and the Board Members.
Meet with clients and Participate in business Development calls.
Minimize
Minimize risk exposure by adhering to internal policies and procedures.
Monitor
Monitor AF MHPI portfolio performance and Key Performance Indicators.
Monitor and manage portfolio activities with Relationship Manager.
Negotiate
Negotiate loans with clients.
Oversee
Oversee Collateral Processes (i.e., initial collateral files, tailing documents, trades, etc.).
Oversee, control and document department suspense accounts, losses and errors reporting.
Participate in
Participate in investment team meetings, including the Americas Investment Policy Committee.
Participate in the due diligence process for prospective new borrowers, along with related.
Perform
Perform and / or reviews financial analysis of borrower and determines strengths and weaknesses.
Perform asset allocation studies and recommends changes allocation strategies.
Perform duties quickly and accurately while maintaining customer satisfaction.
Perform final risk rating analysis.
Perform oversight, analysis, management and cost control for projects.
Perform sensitivity analysis and financial modelling as required.
Prepare
Prepare and complete annual renewal instructions to inventors and a third-party vendor.
Prepare and manage annual operating budget for the Leasing Department.
Prepare and manage the annual operating budget for the Leasing Department.
Prepare of existing and potential borrowers.
Prepare summary, present facts and offer opinions concerning credit worthiness.
Promote
Promote risk awareness and a compliant environment.
Provide
Provide coaching and guidance to Project Leaders to optimize in-year project execution.
Provide detailed post trade analysis on all fixed income trades.
Provide guidance, mentorship, training, and motivation as necessary to develop junior analysts.
Provide guidance to the relationship manager on portfolio management issues.
Provide input and develop rational for new product launches.
Provide leadership to the internal account service teams on customer-related issues and activities.
Provide oversight to ensure overall portfolio goals are met for the organization.
Provide specialized consulting, analytical and technical support.
Provide special project leadership.
Provide timely feedback, guidance, resources, and ongoing training and development.
Recommend
Recommend changes to risk ratings in a timely manner.
Recommend and implement solutions based on analysis of issues and implications for the business.
Respond to
Respond to client questions and requests promptly.
Review
Review and evaluate answers to complaints received from our partners and follow-up on actions agreed.
Review and up-sell poor performing contracts to greater improve their profitability.
Review the program for effectiveness, considers industry trends and recommends enhancements.
Run
Run a portfolio of projects to one or more global clients.
Serve
Serve as a contributing member of the investment team.
Support
Support discussions with and advocate for our internal customers.
Support process to maximize Forecast accuracy and deliver service level excellence.
Support products through education and sales.
Support the development of annual budget and strategic plan.
Support the Director on other initiatives and projects, as directed.
Support the finance function in money collection.
Take
Take leadership as a senior member of the team.
Take on complex projects in an innovative, start-up-like environment.
Take the lead on building a strong B2B and B2C spirit portfolio strategy.
Track
Track and report out on initiative / program status.
Track record of driving deliverables to conclusion and managing issues within a team.
Travel
Travel frequency may be higher during project ramp-up and implementation phases as needed.
Understand
Understand the products and services offered by the Firm and synthesize them for different audience.
Update
Update CRM and send letters of confirmation.
Uphold
Uphold employee Code of Conduct and Business Ethics and ensures confidentiality of the workplace.
Use
Use data insights to propose project execution strategy and measure results.
Validate
Validate report data and generate reports.
Verify
Verify leasing documentation, process "house deals” on leased vehicles & approve credit.
Work
Work in conjunction with Sales Team to process the simple / auto renewals.
Work is closely managed and reviewed regularly.
Work on larger, more complex deals, mainly focused on Middle Market.
Work well in team environment and promote teamwork.
Work with PMs and other IPMs to develop / define / refine investment philosophy and style.
Work with product specialists as needed to support cross-sell opportunities.
Work with Scrum Team as a Business Analyst.
Write
Write commentaries and regulatory disclosure documentation.
Most In-demand Hard Skills
The following list describes the most required technical skills of a Portfolio Manager:
Business
Management
Business Development
Financial Analysis
Data Driven Decision Making
Financial Management
PMP
Capital Markets
Relationship Management
Bloomberg
Credit Analysis
Most In-demand Soft Skills
The following list describes the most required soft skills of a Portfolio Manager:
Written and oral communication skills
Analytical ability
Interpersonal skills
Problem-solving attitude
Organizational capacity
Leadership
Collaborative
Attention to detail
Presentation
Negotiation
Work independently with little direction
Time-management
Initiative
Influence
Organized
Team player
Adaptable to changes
Self-starter
Exercises judgment
Solve problems within given rules
