Main Responsibilities and Required Skills for Health and Safety Coordinator
A Health and Safety Coordinator is responsible for ensuring compliance with all health and safety requirements. They develop and implement specific Workplace Health and Safety Programs and perform safety inspections and audits. In this blog post we describe the primary responsibilities and the most in-demand hard and soft skills for Health and Safety Coordinators.
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Main Responsibilities of Health and Safety Coordinator
The following list describes the typical responsibilities of a Health and Safety Coordinator:
Adhere to
Adhere to and enforce Good Manufacturing Practices (GMP) and HACCP requirements.
Administer
Administer all safety documents and equipment, including fleet vehicles.
Advise
Advise on improvements in tracking and reporting procedures.
Advise on provisions to minimize safety risks.
Analyze
Analyze work environment for unsafe work procedures and hazards.
Assist in
Assist and participate in training for safety.
Assist and prepare documentation for pre-qualification submissions.
Assist in coordination of Health and Safety Training.
Assist in facilitation of Black & McDonald Subcontractor Management Program.
Assist in Health and Safety related contractor compliance procedures.
Assist in investigating accidents / incidents.
Assist in management of Worker's Compensation and Liability claims.
Assist in the analysis of ergonomics in the workplace.
Assist in the identification and analysis of trends.
Assist in the management of - hazardous and non-hazardous waste shipments for all.
Assist in the preparation / delivery of safety training programs.
Assist Safety Supervisor with Company Safety program.
Assist Site Supervisor with health and safety related matters.
Assist the Health and Safety Manager with claims from start to completion.
Assist with calling participants and staff member who have been absent for more than one day.
Assist with company Orientation process for new employees, contractors and sub-contractors.
Assist with conducting industrial hygiene monitoring for the facility.
Assist with disability management as required.
Assist with Health and Safety Training.
Assist with internal site audits.
Assist with ongoing management and expansion of the global health and safety programs.
Assist with preparation of regulatory reports.
Assist with recording and reporting of fleet and equipment incidents / accidents.
Assist with systems data entry.
Assist with the drafting of company policies.
Assist with the reporting of claims and return to work program.
Attend
Attend all required training courses.
Attend daily production / quality meetings.
Attend scheduled safety and GMP meetings.
Audit
Audit Compliance, Data Maintenance & Reporting.
Carry out
Carry out inspections to ensure the safety of various workstations and machinery.
Carry out regular inspections in the working areas.
Coach
Coach and mentor staff as appropriate to improve health and safety performance.
Coach employees on their role and responsibilities, and safe practices.
Coach people at all levels on various safety aspects.
Collaborate with
Collaborate with all levels in the organization to build safety culture.
Collaborate with managers to monitor compliance and identify safety issues.
Collect
Collect and maintain H&S related documentation including JHSC minutes, training.
Collect data and communicate KPI's weekly and monthly or as otherwise directed.
Collect H&S Data and maintain database for the site.
Communicate with
Communicate with local and provincial officials as it relates and Health and Safety.
Compile
Compile and submit monthly, quarterly and annual health and safety reports.
Complete
Complete all associated paperwork / reports.
Complete incident reporting in MillCAT.
Complete proficiency with MS Word, Excel, PowerPoint and other common applications.
Complete trending related to injury statistics and communicate to management.
Complete WSIB clearance certificates for the Installation Coordinator.
Conduct
Conduct / administer monthly safety training.
Conduct and record monthly facility inspections and tracking corrective actions.
Conduct Contractor site orientations and verifications.
Conduct employee awareness training.
Conduct employee on-boarding safety orientations with all new and returning employees.
Conduct Hazard Assessments, through task analysis, physical demands analysis, risk.
Conduct Health and Safety audit programs.
Conduct Incident / Accident investigations / Reporting.
Conduct Incident investigations and office and site inspections.
Conduct regular site inspections and develop corrective actions.
Conduct the safety new hire orientation.
Conduct Workplace Hazard Assessments.
Confirm
Confirm closure of corrective actions.
Contribute to
Contribute to the creation of and / or maintenance of instructional documents, such.
Contribute to the development of procedures regarding employee training (new and old).
Coordinate
Coordinate accident and incident investigation and assist in reporting corrective actions.
Coordinate all WCB claims and incident investigations.
Coordinate and facilitate training events.
Coordinate and maintain employee training initiatives.
Coordinate and schedule third party training programs as required.
Coordinate and support the site in the sourcing and supply of H&S related products and services.
Coordinate / assist the Health and Safety committee meetings.
Coordinate, interpret and ensure compliance with local, state and federal laws / regulations.
Coordinate monthly safety inspections.
Coordinate safety meeting schedules, agendas, materials and activities.
Coordinate, test and maintain Emergency Response Plans for all facilities.
Coordinate the delivery of an on-site safety program.
Coordinate the implementation of corrective and preventative measures.
Create
Create emergency response plans.
Create, maintain or modify safe work practices, safe job procedures and job hazard assessments.
Create or update existing / new Standard Operating procedures.
Deliver
Deliver company Health and Safety Training Orientation.
Determine
Determine and enforces requirements for personal protective equipment (PPE) and safety devices.
Develop
Develop and enforce OSH policies (e.g. accident reporting process).
Develop and implement all Safe Work Procedures for all processes and equipment.
Develop and implement specific Workplace Health and Safety Programs.
Develop corrective actions and follow up action items to ensure compliance.
Develop, implement, and maintain Health and Safety policies, processes, and procedures.
Direct
Direct accident investigation procedures.
Document
Document workplace incidents and investigations, and ensure that records are up to date.
Drive
Drive safety initiatives throughout the plant.
Ensure
Ensure all H and S regulations are current.
Ensure attention to detail and keen sense of safeguarding other people's property and information.
Ensure company Contractor compliance.
Ensure compliance of governing bodies, such as Ministry of Labour and WSIB.
Ensure compliance with the Occupational Health and Safety Act.
Ensure corrective measures.
Ensure inspections by regulatory agencies are coordinated and deficiencies minimized and corrected.
Ensure policies and training meets local, provincial, and federal health and safety requirements.
Ensure proper application of SIMDUT.
Ensure statistical information is captured from the sites in a timely manner - weekly and monthly.
Ensure that safety meetings are held on a regular schedule.
Ensure that the required protective equipment is used for the assigned tasks.
Ensure the timely completion of accident / injury reporting to Corporate Office.
Establish
Establish appropriate follow-up.
Execute
Execute Health and Safety audits.
Facilitate
Facilitate and monitors compliance to management of change procedure.
Facilitate and participate in incident / accident investigations and risk assessments as required.
Facilitate changes when required.
Facilitate Joint Health and Safety Committee meetings.
File
File EHS documentation according to the safety binder requirements.
Follow
Follow all safety, environmental rules and regulations.
Follow organizational guidelines, professional standards, regulations and principles.
Follow standards, provide oversight and guidance to terminal teams and contractors.
Follow up with new employees to ensure they are comfortable and working safely in their new roles.
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Gather
Gather, organize, coordinate, file all safety related documentation.
Help
Help facilitate and execute skills building programs as required.
Hold
Hold workers and supervisors accountable for safe working practices.
Implement
Implement preventive methods.
Implement the environmental, health and safety training programs.
Initiate
Initiate, promote, implement and maintain safety and health projects and initiatives.
Inspect
Inspect work environment to ensure compliance with all health and safety regulations.
Investigate
Investigate and report on any EH&S related compliance violations.
Investigate safety related incidents.
Lead
Lead and builds the safety culture at PA-Solutions.
Lead and / or participate on teams with safety, technical, management, and other team members.
Lead and support in incident investigations.
Lead the procurement of PPE, signage and some equipment as needed.
Lead training sessions as required due to changing work environments or specific tasks.
Liaise with
Liaise with and report to official regulatory bodies on OSH matters.
Liaise with Human Resources Department regarding new hires and onboarding needs.
Liaise with site leadership to maintain and update CAP's.
Maintain
Maintain a current Health and Safety Program that is compliant with all safety legislation.
Maintain and follow a schedule of routine program inspections / walkthrough.
Maintain and update as needed SOP's for all safe work practices and equipment.
Maintain and update master SDS files / binders and coordinate with departments regularly.
Maintain business continuity and emergency management plans and procedures.
Maintain compliance with the Occupational Health and Safety Act and Regulations.
Maintain documentation of all people who enter the building at all times.
Maintain excellent document control.
Maintain FDA registration and act as company representative for registration activities.
Maintain filing systems regarding worker training and safety.
Maintain record of training completion and upcoming requirements.
Maintain routine follow-up communication with the individual throughout isolation.
Make
Make recommendations to Standard Operating Procedures (SOP).
Make rounds in the plants and ensure that PPE are worn.
Manage
Manage and maintain company sustainability information and oversee reporting activities.
Manage and prepare reports based on all safety documentation, hazard assessments and toolbox talks.
Manage cGMP, ISO14001, and CFR 21 177 regulation and compliance activities.
Oversee
Oversee all WSIB claims management including early and safe return to work.
Oversee and Maintain ISO 45001 Safety Management System and Corporate requirements.
Participate in
Participate, develop content, and present in the monthly management meetings.
Participate in Corporate audits as required and liaison with Domtar Health and Safety as required.
Participate in Health and Safety Committee activities.
Participate in institutional professional development and training.
Participate in maintaining and refreshing the OHS program.
Participate in the development of OHS procedures.
Participate in the Plant Safety Strategic Plan development.
Perform
Perform Client workplace inspections, write reports and follow up.
Perform monthly site audits in coordination with the EHS Manager.
Perform on-site safety inspections and audits.
Perform risk assessments such as identifying risks for each position.
Perform site inspections and recommend corrective actions.
Plan
Plan, design, develop, implement, and evaluate departmental occupational safety programs.
Prepare
Prepare all necessary documentation that is required following an injury.
Produce
Produce regular reports and analyse trends as required.
Promote
Promote and reward safe operating practices and encourage those that are passionate about safety.
Promote a positive reporting culture on site.
Promote EHS / Security awareness through interaction with employees.
Propose
Propose changes to prevent further similar situations.
Provide
Provide coverage for emergency and on-call occurrences.
Provide direction and / or guidance to less experienced occupational safety personnel.
Provide excellent customer service.
Provide findings about risks and suggestions for improvement.
Provide guidance to field personnel via safety briefings.
Provide Health and Safety leadership, guidance, and support at all times.
Provide health and safety training to all employees.
Provide orientations to new employees.
Provide safety training to contractors.
Provide superior service to both internal and external customers.
Provide technical and regulatory expertise to internal teams.
Provide training to employees on new health and safety requirements.
Provide weekly tool box training topics.
Report
Report defect in any equipment or protective device.
Represent
Represent the organization at any WSIB meetings held throughout the year.
Research
Research and reviews - new EHS / Security regulations.
Research environmental, health, safety and security matters, provides findings and recommendations.
Review
Review and comment on Management of Change (MOC) requests.
Review and update policies, procedures and related documents to ensure accuracy.
Review HSE-related KPI's in order to target areas of improvement.
Schedule
Schedule and coordinate training schedules with sites, union and training providers as needed.
Set
Set HSE systems in place that can be easily and independently followed by the site.
Support
Support and assist in risk assessments and job hazard analysis.
Support facility maintenance, growth and expansion.
Support programs to maintain COR compliance.
Support the Return to Work Program and claims management.
Train
Train workers as required, i.e. (WHMIS, Fall Protection, etc.).
Understand
Understand, embrace and champion GCMC's Courageous Safety Leadership Culture.
Understand the principles of Hazard Identification, Risk Assessment and Risk Mitigation.
Update
Update the Safety Visual Workplace and other Boards as required throughout the facility.
Use
Use standard theories, principles and concepts and integrates them to propose a course of action.
Visit
Visit sites regularly to provide guidance on safe work practices.
Work
Work cooperatively and collaboratively with others.
Work in compliance with divisional health, safety, and environmental procedures.
Work on and complete COR (Certificate of Recognition) certification process.
Most In-demand Hard Skills
The following list describes the most required technical skills of a Health and Safety Coordinator:
Safety
Health
MS Outlook
MS Office
Most In-demand Soft Skills
The following list describes the most required soft skills of a Health and Safety Coordinator:
Written and oral communication skills
Interpersonal skills
Organizational capacity
Problem-solving attitude
Time-management
Attention to detail
Leadership
Analytical ability
Conflict resolution
Ability to manage multiple tasks
Multi-task
Organized
Presentation
