Main Responsibilities and Required Skills for Facilities Engineer
A Facilities Engineer is a professional who is responsible for the design, construction, operation, and maintenance of buildings, facilities, and equipment used in various industries, such as manufacturing, healthcare, education, and government. They design and manage construction or renovation projects and develop maintenance schedules and plans. In this blog post we describe the primary responsibilities and the most in-demand hard and soft skills for Facilities Engineers.
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Main Responsibilities of Facilities Engineer
The following list describes the typical responsibilities of a Facilities Engineer:
Achieve
Achieve Key Performance Indicators and Service Level Agreement targets.
Address
Address facility problems and implement projects to support office & manufacturing spaces.
Align
Align bearings, shafts, and drives.
Arrange
Arrange for ad-hoc M&E set ups as per the client requirement from time to time.
Assess
Assess current maintenance work processes to optimize efficiency.
Assist in
Assist in all other matters pertaining to client's request.
Assist in development and maintenance of short-term and long-term facilities space plan.
Assist in parts ordering process.
Assist in the training of new maintenance employees in work processes and procedures.
Assist the FM in managing the overall FM functions.
Assume
Assume accountability for plant budgets as they relate to facility maintenance.
Attend
Attend oversea training and / or installations.
Attend training sessions and seminars; and Other assigned tasks as requested.
Benchmark
Benchmark performance indicators against industry data.
Build
Build and manage the reliability program within applicable regulatory and corporate guidelines.
Build strong relationships with key stakeholders.
Champion
Champion managing security contractor security related facility issues.
Coach
Coach and develop staff and provide regular feedback and guidance.
Communicate
Communicate with customers on a daily basis.
Complete
Complete safety inspection walks to identify potential unsafe conditions.
Comply with
Comply with all policies and procedures established for the building.
Conduct
Conduct monthly meeting with vendors and quarterly vendor evaluation.
Consider
Consider cost of alternatives when making decisions and / or recommendations.
Consult
Consult or negotiate with clients to prepare project specifications.
Contribute to
Contribute to achieving financial and other targets established by the Senior Facilities Manager.
Control
Control the daily operation of all mechanical equipment in the physical plant and buildings.
Coordinate
Coordinate appropriate action for rectification including preliminary analysis of fault.
Coordinate for execution of works related to IC requests without escalations.
Coordinate with Building Managers & the Business Units on Project issues.
Coordinate with DM team for any issues that need help.
Coordinate with Merck EHS team and provide EHS support to SH E2E Lab.
Create
Create and manage master data for equipment.
Create opportunities for cross functional teamwork to improve product development cycle.
Deliver
Deliver outstanding customer service.
Design
Design all building expansion and renovation efforts in support of emerging business needs.
Develop
Develop and generate specifications, RFPs, ROMs and SOWs for assigned projects.
Develop and implement engineering standards / best practices.
Develop and implement facilities policies and practices.
Develop an overall maintenance schedule based on the requirements of each device.
Develop area goals and align with business objectives.
Develop a strong network of industry suppliers, subcontractors and contracts.
Develop business case studies and cost proposals, as required.
Develop facilities policies and practices.
Develop good communication skills within a team environment.
Develop, maintain and execute team training programs.
Develop new and update as needed, Facilities related procedures and work instructions.
Develop, trends, and analyzes various facility metrics (KPIs, spares usage, system costs, etc.).
Drive
Drive compliance with site and corporate Environment, Health and Safety (EHS) guidelines.
Drive standardization within the department and within the company.
Drive Strategic Initiatives and Programs.
Enforce
Enforce standard policies and procedures.
Ensure
Ensure 100% usage of online work permit tool and upload incidents in the incident tool.
Ensure adequate catering and vending services.
Ensure a high level of Client Satisfaction.
Ensure all machinery is up to working standards.
Ensure all PM work orders are complete and up to date.
Ensure all the mandatory trainings are conducted as per schedule and track for attendance.
Ensure and Maintain facility is compliant with all relevant FDA, GMP and SOP regulations.
Ensure compliance with internal controls and procedures.
Ensure compliance with local, state, and federal agencies.
Ensure daily co-ordination with the builder on the diesel / water.
Ensure designs and implementations conform to regulations, code and best practice standards.
Ensure each team members have agreed role clarity and team SOP's.
Ensure necessary facility permits are kept up to date.
Ensure optimum utilization of facilities, services and equipment to meet user demand.
Ensure spares are ordered and in stock.
Ensure the facilities are maintained in accordance with local laws and regulations.
Ensure the functionality of all technology tools in the facility.
Ensure to support for all client audits / Internal & External audits.
Establish
Establish a course of action to accomplish completion of assigned job and / or project.
Establish a Development Culture.
Establish team strategy for infrastructure risk management.
Execute
Execute "small modification requests” as applicable to job scope.
Exercise
Exercise judgment and advise management as to the appropriate actions.
Exercise judgment within defined procedures and practices to determine appropriate action.
Facilitate
Facilitate change control reviews activities for assigned projects.
Follow up
Follow up for assigned PO, work completion as per PO until invoice submission.
Foresee
Foresee potential opportunities / risk and prepare contingency plans in advance.
Formulate
Formulate and implement the preventative maintenance program for the building.
Foster
Foster an atmosphere of teamwork among building staff and contractors.
Generate
Generate Service maintenance reports on office equipment.
Help
Help coordinate immediate work requests for the Facilities Maintenance Team.
Help to prepare Plant Shut-Down plans and coordinate with all departments to execute the plans.
Hire
Hire and retain a diverse, highly qualified staff and provides ongoing performance feedback.
Identify
Identify and reduce waste wherever possible.
Identify out-of-the-box solutions to ongoing operational and environmental challenges.
Identify, plan and implement PPMs.
Implement
Implement and manage an audit program to ensure the exposure to risk is minimized.
Improve
Improve quality and efficiency on the production floor.
Initiate
Initiate a system to measure the quality of performance on a quarterly basis.
Initiate Preventive Management Program.
Inspect
Inspect grounds, buildings and equipment for unsafe or malfunctioning conditions.
Interact
Interact with customers, facilities, and outside vendors.
Interface
Interface with other departments to create seamless and unified relationships.
Interface with regulatory agencies, as needed / upon request by management.
Investigate
Investigate state of the art equipment being introduced into the market for energy conservation.
Keep
Keep track of lessons learned and share those lessons with team members.
Keep your ambitions in sight and imagine where JLL can take you.
Know
Know that your daily plan might get changed and be adaptable.
Lead
Lead and support the engineering staff to create a high performing team.
Lead at least one improvement team in order to find the continuous improvement.
Lead the management in the maintenance of the facility's Emergency Response and Fire Plans.
Listen
Listen actively to acquire information and understand the others viewpoint.
Locate
Locate and update fire and smoke damper locations.
Maintain
Maintain a high level of integrity while balancing multiple priorities and responsibilities.
Maintain and manage call down lists with alarm companies for after-hours support.
Maintain effectiveness of the Quality System components relevant to this position.
Maintain facilities aspects of the Business Continuity Plan (BCP).
Maintain register of all call outs and prepare incident reports for affected system.
Maintain the logbooks, checklists and PPM schedules for all M & E installations.
Manage
Manage all facility-related contractors and vendors, annual contracts and emergency service work.
Manage all workflow documentation and reporting.
Manage a technical staff responsible for hands on and contracted maintenance of the facility.
Manage facilities as needed.
Manage parking facilities and ensuring campus is well maintained (ie. Lawn care and snow removal).
Manage project issues, budgets, and schedules.
Manage projects and schedule and lead execution of regular facility shut-downs.
Manage the design, planning, construction, and maintenance of equipment, and buildings.
Manage the development and consideration of competing development options.
Manage the site technical and as-built drawing, and technical document library.
Monitor
Monitor and operate equipment to provide 100% Uptime of the data center.
Monitor office energy and water usage to identify trends to help drive efficiency.
Oversee
Oversee building shutdown process and understand how it affects tenant infrastructure.
Oversee facility construction.
Oversee / serve as lead for the design portion of reconfiguration projects.
Oversee facilities improvements and installation projects for the site.
Oversee the coordination of building space allocation and layout.
Own
Own Project Plans and actively ensure timely delivery within budget.
Participate in
Participate and assist in the management of technical / commercial proposal preparation.
Participate in DRRP per client's requirement.
Participate in local professional trade organizations and training programs in order to stay.
Participate in the management and motivation of building staff.
Perform
Perform all duties with a focus on optimizing safety, quality, service and cost.
Perform all work using the proper safety equipment and in a safe manner.
Perform other related duties and responsibilities, on occasion, as assigned.
Perform readiness review of assigned new build projects to inform overall building acceptance.
Perform tests, rounds and analyzes data to ensure the proper functioning of all assigned equipment.
Plan
Plan and coordinate periodic shutdown to service and maintain equipment.
Plan, organize, and prioritize own daily work routine to meet established schedule.
Prepare
Prepare reports with state and federal government as well as compliance reports.
Present
Present and explain proposals, reports, and findings to clients.
Promote
Promote and implement Sustainable Design and Operation solutions.
Promote and monitor process and policies efficiency.
Promote overall team efficiency.
Provide
Provide advanced automation system hardware support including installation.
Provide clear and meaningful financial reporting.
Provide coordination of the CFEs and MTs for the work required on their shifts.
Provide input for advertisements and prepares job description requirements.
Provide input into engineering budget proposals, including capital and operating expense forecasts.
Provide On call support for EHS emergencies.
Provide oversight of facilities systems or equipment procurement process and tracking.
Provide project management on facility-related capital projects.
Provide strong project management services.
Provide suggestions for continuous improvements resulting in higher reliability and reduced costs.
Provide technical resources to the facilities, plant, and division engineering groups.
Respond to
Respond immediately to emergency situations of employee / tenant concerns.
Review
Review and analyze financial results as provided by Corporate Financial Services (CFS).
Review and approves facilities related contracts and vendor qualifications.
Review and direct space planning and allocation with the infrastructure development team.
Review and provide input for statement of work of construction related vendors and projects.
Review bids and recommend vendor(s) for selection for equipment projects.
Review drawings from a MEPL technical perspective during new GOE projects.
Seek to
Seek to continuously improve processes, systems and overall client satisfaction.
Set
Set stretch targets for team to achieve maximum team performance.
Share
Share opportunities with the team to research, test and measure and improve facilities programs.
Stay abreast of
Stay abreast of industry developments within technical area of responsibility.
Supervise
Supervise and lead site Technician and work closely with a wide range of vendors.
Supervise team of facilities engineers and planners.
Support
Support achievement of development goals.
Support Facility database (e.g., MAXIMO).
Support new CAPEX project planning, testing and commissioning activities.
Support other projects teams throughout their projects to address technical concerns or questions.
Support startup and qualification for new systems / equipment.
Support the validation of automation systems with the QA Validation group.
Trace
Trace utility systems and create system diagrams.
Track
Track and close all builder related queries in QMS on monthly basis.
Track maintenance and reliability metrics and key performance indicators.
Train
Train technical and non-technical personnel.
Troubleshoot
Troubleshoot cabling and I / O devices.
Troubleshoot problem areas and create a clear plan of action for correction.
Understand
Understand and promote ICARE principles.
Understand and support the Facilities Maintenance Planning / Scheduling work.
Use
Use judgement, but supervision required for overall tasks.
Work with
Work closely with Corporate Maintenance on facility maintenance issues.
Work closely with EHS to maintain facility compliance with applicable OSHA and DEP regulations.
Work with other departments during outages.
Work with others at the site to exceed customer expectations.
Work with other staff on lease negotiations and facilities construction projects around the world.
Work with others team members to exceed customer expectations.
Work with pneumatic circuits involving cylinders and solenoid valves.
Work with the National team to develop and refine new and existing standards for our buildings.
Most In-demand Hard Skills
The following list describes the most required technical skills of a Facilities Engineer:
Championing Improvement
Facilities Operation
Troubleshooting Processes
Facility Operations Excellence
Integrated Facilities Management
Manufacturing
Plumbing
Autocad
UPS
Mechanical Engineering
Financial Management
Operations Management
Sanitary Systems
Water
Records Management
Access Control
CCTV
Management Contract
Most In-demand Soft Skills
The following list describes the most required soft skills of a Facilities Engineer:
Written and oral communication skills
Organizational capacity
Teamwork
Communicate technical issues
Interpersonal skills
Performance excellence
Leadership
Attention to detail
Team player
Multi-task
Analytical ability
Problem-solving attitude
Detail-oriented
Planning
Maintain a sense of priorities focus and urgency
Resolve problems
Time-management
