Main Responsibilities and Required Skills for Compliance Specialist
A Compliance Specialist is responsible for performing compliance reviews and risk assessments to ensure the compliance of the company with regard to legal and regulatory requirements. They plan and perform internal and external audits, identify compliance gaps, and recommend process improvements. In this blog post we describe the primary responsibilities and the most in-demand hard and soft skills for Compliance Specialists.
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Main Responsibilities of Compliance Specialist
The following list describes the typical responsibilities of a Compliance Specialist:
Adhere to
Adhere to all safety guidelines and procedures.
Advise
Advise first line of defense management and employees on compliance matters.
Advise on underlying client documentation required to put investor in good (regulatory) order.
Analyze
Analyze and report compliance information to Compliance and DnA management.
Analyze the impact and effectiveness of the program through periodic reviews.
Anticipate
Anticipate and interpret customer needs to identify solutions.
Apply
Apply research, information gathering and analytical skills.
Ask
Ask effective questions and solicit feedback to understand needs.
Assess
Assess the impact of business issues and regulatory reviews on processes and controls.
Assign
Assign licenses based on the best optimized scenario.
Assist in
Assist employees to ensure the accuracy of CTR filings through Patriot Officer.
Assist in creating and delivering internal, topic specific training materials.
Assist in performing compliance reviews and risk assessments in a proactive manner.
Assist in preparation and management of corporate, customer and regulatory inspections.
Assist in providing guidance or escalating of US and Canadian labeling requirements.
Assist in the preparation of insurance renewal submissions / applications.
Assist Quality Assurance Compliance Supervisor / Quality Assurance Manager with audits as needed.
Assist with remediation of control deficiencies and gaps identified during the audit process.
Assure
Assure a positive working relationship is developed and maintained with auditors / examiners.
Attend
Attend all mandatory training and maintain training forms and files.
Audit
Audit certification reports for any discrepancies or inaccuracies.
Audit protection – improve processes, documentation and record keeping.
Author
Author SOP's and work instructions.
Batch
Batch, scan and index all checks received in house after application.
Build
Build and implement action plans to improve safety and quality.
Champion
Champion departmental OE initiatives through tracking and trending system performance to target.
Clean
Clean room, aseptic technique, and / or general lab equipment experience.
Coach
Coach and educates others on assigned team or within department.
Collate
Collate, analyse, prepare and distribute leading safety and quality metrics.
Communicate
Communicate clearly with internal and external customers, both verbal and written.
Communicate results of EMP data.
Complete
Complete all required freight quotes / RFQ's.
Complete and maintain all required corporate and safety courses, such as.
Complete initial applicant screening and make recommendations to hiring managers.
Complete projects assigned by senior departmental personnel within specified timelines.
Completion
Completion of the Life Licensing Qualification Program (LLQP) a definite asset.
Conduct
Conduct compliance verifications for procedures and policies within the department.
Conduct internal audits of manufacturing processes to ensure compliance.
Consult
Consult and develop internal security policies, standards and guidelines.
Contribute to
Contribute to the knowledge of the legal team.
Coordinate
Coordinate, collect and organize all needed documents for each shipment.
Coordinate data to complete necessary DEA and state reporting requirements for controlled substances.
Coordinate, develop, implement, and maintain continuous improvement of the Quality Systems.
Create
Create a commitment to common goal and values the contribution of all team members.
Create and implement compliance strategies for newly developed products.
Create and maintain an electronic or hard copy filing system for organizational records.
Create compliance protocols and programs.
Determine
Determine root causes of failures using problem solving.
Develop
Develop a close relationship with the Data and Trust team, Legal team and Regulatory affairs team.
Develop and deliver new employee orientation training.
Develop and deliver training with regard to compliance based on business needs.
Develop and implements program enhancements as needed.
Develop solutions for logistics problems across multiple businesses or regions.
Develop tools to streamline audit consistency.
Document
Document program compliance with federal environmental regulations.
Drive
Drive execution of quality data analysis, trending, and reporting.
Drive program to meet goals of sanitation metrics.
Employ
Employ systems (e.g. customized exception reports, tracking reports etc.) to manage information.
Enhance
Enhance organizational reputation and help others by owning compliance.
Ensure
Ensure alignment between stakeholders.
Ensure all safety requirements are being met.
Ensure all transactions are suitable for each mutual fund and segregated fund customer.
Ensure compliance with internal approved procedures of all generated data.
Ensure efficient coordination of projects and tasks as assigned by supervisor.
Ensure investigation and CAPA deadlines are met.
Ensure proper investigation of all MAP / MLTC regulatory compliance related issues.
Ensure the effectiveness of compliance and security activities.
Ensure the organization complies with administrative, technical and physical safeguards.
Establish
Establish a process to review and evaluate the Vendor Compliance Program annually.
Evaluate
Evaluate process maps, procedures, policies, and management directives for accuracy and completeness.
Evaluate the impact upon internal procedures and advise management of required changes.
Execute
Execute a vendor security program.
Explore
Explore potential to develop and maintain an internal system to manage all data.
Export
Export Administration Regulations (EAR) compliance and export license preparation experience.
Handle
Handle complex and escalated customer supply chain issues.
Help
Help determine business priorities and best sequence for execution of business / group strategy.
Help us build our finance function as a Payroll & Compliance Specialist.
Identify
Identify and assess the severity of compliance issues and report and oversee remediation.
Identify and propose solutions to potential nonconformance(s).
Identify compliance gaps and recommend process improvements.
Identify compliance risk and operational inefficiencies.
Influence
Influence behavior to reduce risk and foster a strong cyber security risk management culture.
Initiate
Initiate and Investigate and QA review deviations.
Initiate and process Change Controls and deviations in Trackwise as required.
Interface with
Interface with customs authorities for any control, litigation or audits in our manufacturing sites.
Interface with HR to properly implement payroll changes related to employment and benefits.
Interpret
Interpret complex, explicit documentation to ensure quality standards and compliance.
Keep
Keep records of quality reports, statistical reviews and relevant documentation.
Keep the leadership of Facilities and Engineering informed of abnormal or critical situations.
Lead
Lead the management of the execution or oversight of the of NERC CIP-003 Standard processes.
Liaise with
Liaise and organize with couriers, cargo agencies, freight forwarders.
Liaise with internal project team and provide weekly updates.
Maintain
Maintain accurate and timely leasing reports as required, along with daily Yardi input.
Maintain APQR schedule, present to Site Quality Review Team quarterly.
Maintain Assent portal database.
Maintain daily and weekly reports using Microsoft Excel for various areas of operations.
Maintain data on various reports.
Maintain inventory of complaints and prepare summary reporting for the Board.
Maintain systems to track / monitor compliance with the NERC reliability standards.
Maintain the compliance-related control framework for 1st Line, understand and execute controls.
Maintain the tax calendar to ensure timely submission all tax filings and reports.
Manage
Manage and conduct all supplier audits not covered by group Supplier Quality Audit.
Manage and is responsible for policy and decisions in relation to AML / Compliance across business.
Manage and motivate staff and contractors in projects.
Manage, coordinate, and ensure readiness for regulatory examinations.
Manage subcontractors for project specific environmental work.
Manage the Manufacturing Department Janitorial requirements and staff.
Manage the Verafin system and review / respond to alerts.
Monitor
Monitor changes to regulations for impact to company programs and implements required updates.
Own
Own and lead in the development of export / import training materials.
Participate in
Participate across the business unit to standardize Abbott quality system policies and procedures.
Participate in internal investigations in compliance cases, including preparation of case reports.
Participate in compliance remediation plans and implementation.
Participate to the customs audits related to our international trade operations in Europe.
Partner with
Partner with businesses to maintain or improve quality care for a vulnerable sector.
Perform
Perform gap analysis to identify process changes required to comply with new requirements.
Perform monthly compliance walkthroughs and review status of pest control logs.
Perform Operations review of protocols, compliance records, risk assessments and documents assigned.
Perform review of column packing and qualification records.
Perform routine and as-necessary compliance training for front office staff.
Plan
Plan and perform internal audits.
Plan, prioritize, and complete timely work tasks to ensure proper functioning of the department.
Prepare
Prepare and monitor upcoming changes to Privacy and Compliance Office procedural documentation.
Prepare compliance audit data by compiling and analyzing internal and external information.
Prepare DDTC and EAR license and commodity classification applications.
Prioritize
Prioritize job responsibilities to meet deadlines.
Provide
Provide a high level of customer service to an assigned set of accounts.
Provide a high standard of customer service and adherence to legal and regulatory requirements.
Provide centralized support for all assurance activities on LPO assets.
Provide guidance, advice, and support for GMP Quality Compliance matters.
Provide QA support to Company's lead project.
Provide regular progress reports as required.
Provide response and / or guidance to the Business Units.
Provide review and approval of change control documents.
Provide support and guidance to branch staff members on compliance and operational issues.
Recommend
Recommend, influence, and implement process improvements with a wide group of stakeholders.
Reconcile
Reconcile employee payroll benefit information to ensure accuracy of deductions and fringe benefits.
Report
Report on Customer service level metrics.
Report the Quality metric related to complaint.
Request
Request and verify supporting documentation for compliance purposes.
Resolve
Resolve conflict constructively.
Respond to
Respond to customer's requests in a timely and professional manner.
Respond to research requests as applicable.
Review
Review and approve checklist changes and amendments.
Review and approve pharmaceutical and biological product labeling.
Review audit findings, recommendations and corrective action, with the Bank Compliance Officer.
Review BSA / AML alerts to identify unusual or suspicious transaction activity.
Review certification costs, approve invoices and manage the appropriate general ledger, as required.
Review marketing campaigns, disclosures, new products, and general regulatory questions.
Review of the documentation Change Requests and Periodic Reviews for Compliance.
Review promotional documentation to ensure their compliance with applicable regulation.
Send
Send the products to external laboratories for analysis when required.
Set up
Set up and maintain controls and documentation procedures.
Solicit
Solicit suppliers for certificates, validate and maintain internal / external systems.
Stay on top of
Stay on top of current and future legislation and standards.
Support
Support administration for CAPA, Investigation, and Deviation systems.
Support a high work load with preciseness and within expected target dates.
Support completion of site PPR reports.
Support internal and external teams in researching and resolving compliance inquiries.
Support Investigation of Minor Deviations.
Support tax and audit filings in international jurisdictions as required.
Support the development and promotion of a business / group program.
Support the Global Leader, Ethics and Compliance with internal investigations as needed.
Support the incident investigation process upon occurrence of work-related incidents or near-misses.
Support the IT Compliance leaders on IT Compliance Program Maturity as needed.
Support the Technical Operations compliance plan and quality metrics generation.
Take
Take lead role in preparation for regulatory exams / audits.
Take on other projects assigned by the Solution expert.
Track
Track and manage periodic required reporting to regulators.
Track and trend privacy incidents reported.
Understand
Understand and adhere to Good Manufacturing Practices.
Upload
Upload documentation if necessary, such as Safety Data Sheets to system.
Validate
Validate the appropriate use of modifiers.
Verify
Verify the incorporation of regulatory updates.
Work with
Work in partnership with the global compliance & legal teams on all other tasks as required.
Work with a technical understanding of the Placement business to better assist Placement Specialist.
Work with our auditors and Compliance Team to obtain information and respond to audit findings.
Write
Write environmental reports for supervisor review and leadership presentation.
Write meeting minutes and keep detailed records.
Most In-demand Hard Skills
The following list describes the most required technical skills of a Compliance Specialist:
Compliance
Chemistry
MS Office
Manufacturing
Quality
Business
Computer
FDA
Security
Biology
Manufacturing Practice
Most In-demand Soft Skills
The following list describes the most required soft skills of a Compliance Specialist:
Written and oral communication skills
Organizational capacity
Analytical ability
Attention to detail
Interpersonal skills
Problem-solving attitude
Work independently with little direction
Time-management
Detail-oriented
Leadership
Collaborative
Critical thinker
Priority management
Team player
Multi-task
Teamwork
Flexible
Planning
Self-starter
Initiative
