Main Responsibilities and Required Skills for an Accounting Coordinator
An Accounting Coordinator is a professional who plays a crucial role in managing financial operations within an organization. They are responsible for maintaining accurate records, coordinating financial activities, and supporting the finance team. In this blog post, we will describe the primary responsibilities and the most in-demand hard and soft skills for Accounting Coordinators.
Get market insights and compare skills for other jobs here.
Main Responsibilities of Accounting Coordinator
The following list describes the typical responsibilities of an Accounting Coordinator:
Analyze
Analyze journal and ledger entries.
Approve
Approve and verify monthly journal entries for corporate credit cards.
Assist in
Assist in all aspects of the accounting cycle and reporting the Controller.
Assist in conducting the timely month-end closing.
Assist in financial forecasting and budgeting activities.
Assist in handling guest accounting related inquiries and sending of AR invoices.
Assist in information collection and validations.
Assist in inventory management and costing.
Assist in the development and implementation of continuous process improvement.
Assist in the evaluation and selection of financial software and tools.
Assist in the implementation and maintenance of accounting systems and procedures.
Assist in the preparation and review of financial contracts and agreements.
Assist in the preparation of financial presentations for internal and external stakeholders.
Assist in the preparation of financial statements, reports, and budgets.
Assist in the preparation of tax returns and liaise with tax authorities when necessary.
Assist in the production of monthly invoicing.
Assist in year-end closing procedures and external audits.
Assist management with GL accounting questions related to their departments.
Assist reconciling revenue with the Database Specialist.
Assist Regional Financial Manager to ensure all invoices align with contracts.
Assist the Controller in preparing and reconciling general ledger accounts.
Assist the Controller with month-end close and reporting.
Assist the other members of the Finance team with projects as required.
Assist vendor and client with questions on Purchase Orders and Invoicing.
Assist with credit card reconciliations and process credit card payables.
Assist with data entry for annual budgets.
Assist with maintaining Salesforce / CRM database.
Assist with monthly and quarterly management reports as well as annual budget preparation.
Assist with processing payroll in a timely and professional manner and answering employee inquiries.
Assist with Special Projects on an as needed basis.
Assist with the year-end audit.
Attend
Attend all required trainings (hosted by OMT, EHS, JPMC, etc.).
Attend and actively participates in team meetings.
Attend program and project calls to support assigned projects.
Audit
Audit assistance and support.
Calculate
Calculate and entry of inter-company transactions.
Calculate CAM obligations and book required journal entries to accrue.
Collaborate with
Collaborate with cross-functional teams to improve financial processes and efficiency.
Communicate
Communicate with customers regarding purchase orders or other ad hoc inquires.
Compile
Compile and present billing and accounting data in a clear & concise format.
Compile, organize, and prepare band payments.
Complete
Complete complex special projects and assist with yearly activities such as budgeting.
Complete financial reconciliation (excludes JLL Commitment) for 38000 and 38100 OVF.
Complete foreign band withholding packets.
Complete monthly bank account and credit card account reconciliations.
Complete special projects as required and provide support for annual processes such as budgeting.
Conduct
Conduct basic financial analysis.
Conduct financial analysis and assist in cost control initiatives.
Conduct periodic audits to ensure financial data integrity.
Conduct preliminary interviews for subordinate Accounting Staff.
Contribute to
Contribute to coordinating quarterly reviews and testing with internal and external auditors.
Contribute to team effort by accomplishing related results as needed.
Coordinate
Coordinate quarterly earnings conference calls, investor meetings and events.
Coordinate regular cash deposit pick up by Security Company from hotel to the bank.
Coordinate the moving of accounting records to the storage area and disposal when necessary.
Coordinate with internal departments to gather financial information and provide support as needed.
Create
Create invoicing to bill the accumulated receivable to sub tenants in P13 of every fiscal year.
Create manufacturer and fulfillment billing schedules.
Create momentum through collaborative partnerships.
Create new client files, organize data and maintain updates.
Create or assist with internal projects and reporting as needed.
Deliver
Deliver a superior level of prompt, knowledgeable, and professional service.
Develop
Develop an in-depth knowledge of the general ledger.
Drive
Drive overall closeout / cancellation of project.
Ensure
Ensure accuracy of vendor W-9's and manage annual 1099 distribution.
Ensure accurate and timely processing of employee expense claims.
Ensure adherence to vendor agreements as it relates to fees and process.
Ensure all invoices and supporting accounts payable documents are properly filed.
Ensure compliance with accounting principles, regulations, and company policies.
Ensure GST, PST and Charitable tax returns are filed on time.
Ensure office is stocked with office supplies and other required items to maintain the office.
Ensure projects are closed / cancelled within 90 days SLA.
Evaluate
Evaluate and resolve complex issues.
Facilitate
Facilitate collaborative documents and data stores.
File
File accounting documents, ensuring strict confidentiality and privacy of financial records.
File tax forms with state and local government agencies.
Follow
Follow through on commitments.
Follow-up
Follow-up on inquiries, issues, and outstanding invoices using effective communication.
Foster
Foster innovation with diversity of thought.
Gather
Gather and review invoices.
Generate
Generate ad hoc reporting for change order tracking, billing and other job cost analyses.
Generate financial analyses and reports to assist in decision-making processes.
Generate pre-authorized debit (PAD) files every month.
Handle
Handle and coordinate change orders requirement by the operating department to the bank.
Handle general inquiries from customers about balances, sending invoice reprints, etc..
Handle vendor inquiries with reference to past due invoices and determine status of invoice.
Help
Help prepare status reports and presentations.
Identify
Identify and maintain sound internal controls to protect and preserve the branch's assets.
Identify problems quickly and help tackle them.
Identify the discrepancies and errors, and try to resolve them.
Implement
Implement and maintain internal controls to safeguard financial assets.
Investigate
Investigate and resolve issues associated with processing of invoices.
Issue
Issue Point of Sales supplies as necessary.
Lead
Lead / participate in process improvement initiatives.
Liaise with
Liaise with Energy Advantage to ensure accurate Energy accruals and payments.
Maintain
Maintain accurate and up-to-date records of financial transactions.
Maintain a high level of accuracy.
Maintain all financial records for St-Constant plant.
Maintain AP vendor filing system and keep contact files up to date.
Maintain basic knowledge of general ledger accounts with the ability to identify incorrect coding.
Maintain, calculate and input information.
Maintain capital asset schedule.
Maintain confidentiality and handle sensitive financial information with integrity.
Maintain corporate content on the internal website and assist with external website administration.
Maintain corporate records including a database of legal agreements.
Maintain employee confidence and protect payroll operations by keeping information confidential.
Maintain filing of invoices and supporting documentation.
Maintain historical records by filing.
Maintain records of financial transactions in Quickbooks.
Maintain strict confidentiality regarding CAD client files, business, policies, and procedures.
Manage
Manage accounting ledgers by verifying and submitting account transactions.
Manage accounts receivables to the guidelines and requirements set by the Regional Operations Team.
Manage Ad-hoc projects as necessary.
Manage and maintain fixed asset records.
Manage cheque depositions.
Manage relationships with outside vendors (AT&T, American Express, Amazon, etc.).
Manage St-Constant raw material and finished good inventories on a monthly basis.
Manage the accounts payable process and ensure deadlines are met.
Manage the administrative employees as payroll, accounts payables and training.
Monitor
Monitor accounts payable and accounts receivable, ensuring timely payments and collections.
Monitor and reconcile bank statements and perform cash flow analysis.
Monitor and reconcile intercompany transactions.
Monitor costs and ensure profitability.
Operate
Operate specific department / Company software programs.
Operate with speed, agility, and excellence.
Oversee
Oversee and perform duties associated with month-end close.
Participate in
Participate in the implementation of Yardi such as data conversion, research, etc..
Participate in the month end count of food and beverage inventory.
Perform
Perform accounting computations and calculations accurately.
Perform accounts payable and accounts receivable duties.
Perform weekly and monthly bank and credit card reconciliations.
Prepare
Prepare analysis, summaries, reports, and recommendations.
Prepare and complete payroll (CAD and US) and benefit updates.
Prepare and coordinate bid proposals, service contracts and approved invoices.
Prepare and enters general journal entries as assigned.
Prepare and file statutory reporting requirements.
Prepare and process financial documents such as invoices, purchase orders, and expense reports.
Prepare and updates accounts payable procedures documentation where necessary.
Prepare bank reconciliation.
Prepare client prepared schedules and provides support during interim and year-end audits.
Prepare correction documents as required.
Prepare customer invoices and reports.
Prepare employee expense reports.
Prepare Federal Express for central accounting.
Prepare journal entry binder for review and approval.
Prepare monthly balance sheets, income statements, and other financial reports.
Prepare monthly bank reconciliations.
Prepare monthly consolidated P&L and Balance Sheet flux analysis for management reporting.
Prepare monthly investment schedule.
Prepare monthly reconciliations of balance sheet accounts.
Prepare quarterly GST / HST filing.
Prepare reporting for upper management including actuals, forecast data, among others.
Prepare, review and analyze select journal entries and AP accruals.
Prepare schedules to support month-end accruals.
Prepare statements and reports that require utilization of a variety of sources.
Prepare supporting schedules according to the monthly close schedule.
Prepare the bank and other account reconciliations.
Prepare the fixed asset schedule.
Prepare waste tracking schedules to support the accounts payable and billing processes.
Prepare WCB quarterly payroll and year-end reports.
Prepare weekly EFT and cheque runs with creation of remittance advices.
Prepare written processes and procedures.
Process
Process accounts payable and communicate with vendors.
Process and entry of Government Remittances.
Process credit card payments.
Process Improvement Initiatives experience.
Process payroll accurately and in compliance with relevant regulations.
Process Property Accounts Payable Invoices.
Process receipt of monthly rent cheques and assist with deposits at the bank.
Process the electronic funds transfer of all expense claims and vendor payments.
Produce
Produce statements and reports that require utilization of a wide range of sources.
Provide
Provide administrative and operational assistance to the CFO and the corporate team.
Provide administrative support for human resources initiatives.
Provide analysis as necessary.
Provide clerical support for month-end processing by copying, organizing and binding reports.
Provide guidance and support to junior accounting staff when required.
Provide information for internal and external audit inquiries.
Provide input to project research information.
Provide other support in the Accounting department when needed.
Provide outside auditors with assistance.
Provide process improvement recommendations.
Provide support for special projects, audits and annual activities including budget preparation.
Provide support, training and coaching to other members of the finance team.
Publish
Publish financial information to journals and ledgers.
Receipt
Receipt and validation of customer Contracts / Work Orders / Purchase Orders / Change Orders.
Reconcile
Reconcile accounts and closes the monthly books.
Reconcile bank accounts at least monthly, verifies deposits, and addresses discrepancies.
Reconcile financial discrepancies and resolve any billing issues with vendors or clients.
Research
Research and resolve inquiries and discrepancies in any of the functional areas.
Research, resolve and respond to internal / external customers' issues and queries.
Resolve
Resolve items on Problem Invoice Log escalate as needed.
Respond to
Respond to fixed facility customer scheduling requests received by phone or email.
Review
Review, analyze and properly treat requests for billing adjustments and inquiries.
Review and assist with management of client reimbursed expenses associated with a closed project.
Review and journalize corporate credit card transactions.
Review and reconciling insurance carrier commission statement to expected revenue.
Review of HST submissions and calculations of credits.
Review outstanding receivables and provide weekly status updates.
Review the Balance Sheet Reconciliation for fully reconciled status.
Schedule
Schedule and coordinate meetings / special events, as requested.
Send
Send out customer invoices with supporting documentation.
Stay updated with
Stay updated with industry trends, accounting standards, and regulatory changes.
Support
Support the adherence of vendor agreements as it related to fees and process.
Support the finance team in ad-hoc financial projects and initiatives.
Track
Track and file contracts and insurance certificates.
Track capital purchases against approved capital expenditure projects.
Track purchase orders to invoices and match project costs to project invoicing and reporting.
Understand
Understand and apply sales and use tax rules that apply to customer invoicing.
Understand the confidential nature of the information being processed.
Update
Update coding changes to the system of record (address / phone / email changes, etc.).
Utilize
Utilize standard and defined policies and procedures and systems to maintain financial databases.
Verify
Verify and process invoices.
Verify, rate and adjust air waybills / documents.
Work with
Work closely with Finance Manager and plant staff at all levels from supervisors to Managers.
Work with minimal or no supervision.
Work with payroll to reconcile payroll and accounting records.
Most In-demand Hard Skills
The following list describes the most required technical skills of an Accounting Coordinator:
Proficiency in accounting software (e.g., QuickBooks, SAP, Xero).
Strong knowledge of financial principles and accounting practices.
Experience in financial statement preparation and analysis.
Competency in Microsoft Excel for data analysis and reporting.
Familiarity with payroll processing and related regulations.
Knowledge of tax laws and regulations.
Understanding of Generally Accepted Accounting Principles (GAAP).
Ability to perform bank reconciliations and cash flow analysis.
Experience with budgeting and forecasting processes.
Proficiency in financial reporting tools and systems.
Most In-demand Soft Skills
The following list describes the most required soft skills of an Accounting Coordinator:
Attention to detail and high level of accuracy in work.
Strong organizational and time management skills.
Excellent communication skills, both verbal and written.
Analytical thinking and problem-solving abilities.
Ability to work independently and as part of a team.
Strong numerical aptitude and mathematical skills.
Integrity and ethical behavior when handling financial information.
Adaptability and flexibility in a fast-paced environment.
Attention to deadlines and ability to prioritize tasks.
Strong interpersonal skills for effective collaboration and building positive relationships with colleagues and stakeholders.
Conclusion
Accounting Coordinators play a vital role in ensuring the smooth financial operations of an organization. They handle a wide range of responsibilities, from managing financial transactions to providing valuable support to the finance team. To excel in this role, Accounting Coordinators need a combination of hard skills, including proficiency in accounting software, financial analysis, and knowledge of regulations, as well as soft skills such as attention to detail, communication, and problem-solving abilities.
