Main Responsibilities and Required Skills for Maintenance Planner
A Maintenance Planner is a professional who is responsible for planning and coordinating all maintenance activities of a plant equipment and machinery. They provide leadership and guidance to support the maintenance planning organization and make recommendations for scheduling improvements. In this blog post we describe the primary responsibilities and the most in-demand hard and soft skills for Maintenance Planners.
Get market insights and compare skills for other jobs here.
Main Responsibilities of Maintenance Planner
The following list describes the typical responsibilities of a Maintenance Planner:
Analyze
Analyze all planned change parts and makes recommendations for Preventative Maintenance changes.
Analyze and track repairs and determine the causes of gaps.
Analyze maintenance repair specifications to determine tools, parts, requirements.
Analyze metrics from the CMMS to improve uptime and reduce costs and maintain quality data.
Apply
Apply feedback to improve performance.
Assess
Assess and adjust daily work schedules to meet business / asset team needs.
Assign
Assign PMs to maintenance staff.
Assist
Assist E&I Supervisor in the timely execution of down and critical priority jobs.
Assist in driving continuous improvement, collaboration, and a lean manufacturing culture.
Assist in the development and upkeep of a Preventative / Predictive Maintenance program (Pdm).
Assist stores in job kitting.
Assist the Facility Manager in meeting or exceeding Site KPIs.
Assist with developing a "Planned Maintenance” schedule.
Assist with development of annual overhaul / shutdown schedules.
Assist with supervision of maintenance employees as required.
Audit
Audit the SAP hierarchy and resolve discrepancies.
Build
Build and update task lists (job plan library) for recurring jobs.
Build and validate job kits as appropriate (parts, tools, etc.).
Build object structure in CMMS.
Build time based and condition based Preserve Task Lists.
Champion
Champion of Safe work practices.
Coach
Coach and educate staff on the CMMS functions and best practices for performing tasks.
Collaborate
Collaborate with Maintenance Procurement on the purchasing of parts and material needs.
Collaborate with our plant team to ensure effective, detailed work is planned.
Communicate
Communicate and be a liaison between maintenance and production.
Communicate facilities requirements to team leads.
Compile
Compile estimation of labor hours and cost and plan jobs and materials.
Complete
Complete accident investigation and complete all required forms as required.
Complete paperwork / data entry in accordance with regulatory compliance.
Conduct
Conduct annual outage maintenance planning in designated areas.
Confirm
Confirm that appropriate change controls are approved prior to the execution of work if required.
Consolidate
Consolidate, analyze and produce shut-down schedule.
Consolidate orders (preventive and corrective) that can be completed at the same time.
Convert
Convert, upload and maintain updated OEM information to CMMS such as drawings and manuals.
Coordinate
Coordinate and establish downtime for maintenance events.
Coordinate and plan preparations for major shutdowns.
Coordinate daily, weekly, monthly, quarterly, and yearly scheduling of maintenance plans.
Coordinate external work with subcontractors.
Coordinate internal and external human resources.
Coordinate plant shutdowns to attain all essential schedules.
Coordinate vendor service activity and outside support resources.
Coordinate with production and various services to optimize availability of facilities.
Create
Create and audit task lists for repetitive work plans.
Create and maintain BOM's.
Create and maintain miscellaneous maintenance reports.
Create and publish weekly and daily schedules.
Create and update repetitive preventive maintenance work in SAP.
Create job plan packages including material, job steps, and permits.
Create maintenance work orders from work requests.
Create purchase requisitions and reservations for necessary materials, equipment, or services.
Develop
Develop and improve PM tasks and frequencies for all equipment and processes.
Develop and report on maintenance effectiveness (KPI's, Data Integrity, Cost control).
Develop effective response plans and implement per the plan.
Develop planning and scheduling for non-emergency-based work orders.
Direct
Direct contractors and ensures compliance with safety and quality requirements.
Direct relative experience and knowledge to accurately coordinate maintenance activities.
Document
Document work to ensure information is retrievable.
Draw
Draw up network diagram, create Bar / Gantt chart and obtain approval for program execution.
Ensure
Ensure accurate administration of the Computerized Maintenance Management System.
Ensure all applicable health and safety policies are followed.
Ensure CMMS Maintenance master data is built for new equipment.
Ensure every piece of equipment has a service manual with parts list.
Ensure implementation and adherence to holistic planning systems.
Ensure maintenance opportunities are communicated with mechanics in advance.
Ensure minimum shelf quantities and maintain MRP parameters (safety stock and maximum stock level).
Ensure parts are available for all planned work.
Ensure that safety is the number one priority in the planning of maintenance work.
Ensure that these requirements are included in the maintenance schedules.
Ensure that the Techlog Release has been signed by certifying staff.
Establish
Establish min / max stock levels for critical spares and PM supplies.
Evaluate
Evaluate job feedback to improve job plans.
Evaluate the performance of the planning and scheduling system.
Exhibit
Exhibit objectivity and openness to others' views.
Facilitate
Facilitate and Manage Maintenance Systems, 30%.
Facilitate Investigation of Asset Failures 15%.
Follow up
Follow up on major shutdowns in the form of a post mortem.
Help
Help plan the short-term and long-range maintenance schedule of an impressive mobile fleet.
Identify
Identify and secure all parts and material required to complete the work.
Identify and obtain all blank work permits and parts required for planned jobs.
Identify, propose and implement miscellaneous maintenance improvement opportunities as a result.
Identify, track, and report on maintenance department KPI's.
Implement
Implement and establishes critical spares review for equipment in assigned area.
Improve
Improve team member capability and team performance.
Incorporate
Incorporate the purchases into manufacturing orders.
Increase
Increase equipment reliability.
Initiate
Initiate creative and practical designs which meet expectations.
Initiate corrective actions as appropriate.
Interpret
Interpret and analyse data and action to ensure asset care practice and performance is optimized.
Issue
Issue work orders to maintenance staff for execution daily.
Keep
Keep requestor updated on status.
Lead
Lead and assist in the evaluation of critical spares.
Lead with Integrity and Respect.
Learn
Learn multiple CMMS system platforms and route engineering change requests through CMMS system.
Maintain
Maintain and enter planned information into Computerized Maintenance Management System (CMMS).
Maintain effective internal and external working relationships.
Maintain electronic and hard copy records of completed maintenance activities generated by SAP.
Maintain equipment file lists.
Maintain oversight of Total and Ready Backlog.
Maintain up to date records for all state, federal, and local licenses and inspections.
Make
Make recommendations for planning and scheduling improvements.
Manage
Manage and optimize part preparation for daily work.
Manage assigned maintenance contracts.
Manage continuous improvement projects in coordination with the line management teams.
Manage inventory system & ensure priority spare availability.
Manage / participate in maintenance, operational, capital and reliability-based projects.
Manage pressure relief device program spares for maintenance activities.
Manage project priorities, schedule & installation master plan for shutdowns.
Manage spare parts and supplies inventory.
Manage the work order system.
Manage work order backlog based on equipment criticality.
Meet
Meet plant goals for safety, productivity, and customer satisfaction.
Minimize
Minimize any rework by ensuring quality work order data.
Minimize unplanned maintenance activities.
Monitor
Monitor and coach individuals that do not utilize the SAP system as expected.
Monitor implementation and update plans with actual performance.
Monitor, update, and maintain all existing Plant maintenance systems.
Order
Order, receive and supervise required material to assist maintenance activities.
Participate
Participate and facilitate, maintenance scheduled downtime, outages, and weekly planning meetings.
Participate in the Plant Safety program and practices.
Perform
Perform administrative assignments as required.
Perform After Action reviews for work completed on major production units as per AAR agenda.
Perform job close out and follow up.
Perform monthly building audits.
Perform purchasing duties as required.
Perform related duties as required.
Perform special project work and / or administrative assignments as required.
Place
Place emphasis on CFI and Internal Control.
Plan
Plan and schedule all non-emergency maintenance work.
Plan and schedule E&I and maintenance.
Plan, schedule and coordinate all maintenance activities, both preventative and reactive work.
Plan the required resources for the maintenance activities including equipment, parts and materials.
Prepare
Prepare accurate and professional written communications for Veolia & the client.
Prepare reports for selected KPI 's and any other performance information required.
Prepare work order kits for maintenance.
Present
Present performance data to maintenance teams regularly.
Print the PM according to the schedule.
Process
Process change control requests for maintenance master data changes.
Promote
Promote sound occupational health and safety management.
Provide
Provide direction for inventory clerk (CMMS Admin).
Provide documentation of upcoming work, including parts lists / kits required.
Provide labor, duration & materials cost estimates on maintenance work orders.
Provide leadership and guidance to support the maintenance planning organization.
Provide leadership in problem solving using Production, Maintenance, and Engineering personnel.
Provide procedural direction and problem solving guidance to unionized staff.
Provide quality analysis of customer feedback on an ongoing basis.
Provide software trainings to end users and new EAM Administrators.
Provide technical assistance as required for maintenance personnel.
Provide technical expertise to solve department problems.
Provide the site maintenance and production teams with plans for maintenance activities.
Provide training and support to maintenance personnel on CMMS as required (Maximo).
Provide training, guidance and technical support to other team members in the facility.
Provide work planning and scheduling function for a self-directed work team.
Pursue
Pursue / maintain the corporate MRO initiatives.
Receive
Receive, review and screen all work order requests to ensure their work scope is clearly.
Receive / review / enter work orders into the CMMS.
Re-order
Re-order PM supplies, as needed.
Report
Report potentially unsafe conditions.
Reserve
Reserve material for planned work.
Return
Return excess materials if not utilized on planned work.
Review
Review and update maintenance Standard Operating Procedures for equipment and processes.
Review KPIs and work order feedback forms to improve the SAP Process.
Revise
Revise task lists from job feedback forms.
Roll
Roll out SAP Maintenance Plans, Items and Task Lists to the facility Maintenance and Operation Teams.
Schedule
Schedule and approve the work time of the non-exempt employees working for the Maintenance Manager.
Schedule department WO backlog to accommodate production needs.
Schedule maintenance activities to maximize OEE and processes.
Schedule Preventative Maintenance and perform necessary optimization of database.
Schedule contractor(s) for equipment repairs / rebuild work.
Schedule work to reflect availability of backordered parts.
Scope
Scope and schedule work orders for building / facility equipment.
Serve
Serve as liaison for problem solving and escalation.
Solve
Solve problems as they occur daily.
Source
Source, order, stage and kit parts and materials as required for planned maintenance work.
Stop
Stop any observed unsafe acts and obey facility safety rules and procedures.
Strive
Strive to increase productivity.
Support
Support and plan outages and plant projects.
Support departmental shutdown meetings.
Support department initiatives as needed.
Support department's compliance to any Lean Manufacturing / 5s goals and objectives.
Support his / her manager in achieving sector objectives.
Support identification, specification, procurement, and stocking of spare parts.
Support maintenance team during reactive maintenance by providing correct parts.
Support Plant Safety and Environmental Initiatives, 10%.
Support positive safety culture.
Support proactively all EH&S procedures and policies ensuring they are followed.
Support Project Engineering team, Maintenance, and / or Operations.
Support Team Performance & Continuous Improvement, 15%.
Support the coordination of facilities activities during shutdowns.
Support the supervisor in work organization.
Support variance reporting and reforecast to meet the monthly reporting calendar dates.
Take
Take responsibility for own actions.
Take the initiative to develop his or her skills.
Track
Track all asset information, including spare parts, documentation and Booked Labor.
Understand
Understand and fulfill responsibilities outlined in the Quality Management System.
Understand the operation of all plant equipment / machinery.
Update
Update and create schedules and plans within SAP.
Update SAP with preventative maintenance data.
Update the CMMS on and ongoing basis as required.
Use
Use equipment and materials properly.
Use of the masculine in our communications refers equally to both men and women.
Use SAP heavily for all planning, ordering, and preventative maintenance data.
Utilize
Utilize CMMS to record work order classification, priority, activities and trade.
Work
Work closely with vendors for timely delivery of parts and equipment.
Work in town on multiple projects, earning a good paycheck.
Work with Facility Managers, operations and technicians as required to complete the work.
Work with Manager and Supervisor with the necessary reports.
Work with outside vendors and consultants as required.
Work with the Storeroom Team to ensure parts are available and ready.
Most In-demand Hard Skills
The following list describes the most required technical skills of a Maintenance Planner:
Electrical
Mechanical
Planning
Maintenance
Scheduling
Manufacturing
Building Systems
Corporate Environment
Facilities Management
Financial Knowledge
Matrix Management
Property Management
Most In-demand Soft Skills
The following list describes the most required soft skills of a Maintenance Planner:
Written and oral communication skills
Organizational capacity
Interpersonal skills
Leadership
Time-management
Problem-solving attitude
Analytical ability
Planning
Clear communicator
Collaborative manner
Management
Supervisory
Verbal and written, who is organized
Work ethic
Attention to detail
Priority management
Creative
Solve problems
Challenge traditional methods of accomplishing tasks
