Main Responsibilities and Required Skills for a HRIS Analyst

A HRIS Analyst is a professional who plays a crucial role in managing and optimizing an organization's Human Resources Information Systems (HRIS). They are responsible for implementing, maintaining, and enhancing HRIS software and tools to streamline HR processes and ensure data accuracy and integrity. In this blog post, we will delve into the primary responsibilities and the most in-demand hard and soft skills for HRIS Analysts.

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Main Responsibilities of a HRIS Analyst

The following list describes the typical responsibilities of a HRIS Analyst:

Analyze

Analyze and maintain the Human Resources Information System (HRIS) , ADP.
Analyze trends in HR Data.

Assemble

Assemble, analyze and format data into useable reports.

Assign

Assign, maintain and regularly audit security for users.

Assist in

Assist associates with technical issues related to the use of the Workday system.
Assist in testing and implementation of upgrades and changes to systems.
Assist in the delivery of HRIS strategies and goals.
Assist in the development and implementation of HRIS-related policies and protocols.
Assist in the development of roles and security to ensure the confidentiality of information.
Assist in the implementation of additional Workday modules, if required.
Assist in the review and testing of the HRIS integration and upgrades.
Assist in the review, testing and implementation of system upgrades or patches.
Assist in various HR projects and provide technical expertise on HR related tools.
Assist in wage garnishment and child support order processing.
Assist with security and table maintenance.
Assist with setup of new locations, cost centers, job profiles, etc..
Assist with system security for all users.
Assist with the delivery of scheduled and ad hoc reports.
Assist with updates to payroll calendars and statutory holidays for posting on Workday.

Audit

Audit data on a regular basis and troubleshoot / correct discrepancies if needed.

Build

Build and delivers integrations between HRIS and other systems (both internal and external).

Coach

Coach and trains end users including onboarding new HR employees.

Collaborate with

Collaborate on the improvement and evolution of the HCM module.
Collaborate with Compensation and Benefits on system tables and codes.
Collaborate with executive leadership and HR staff to identify system improvements and enhancements.
Collaborate with executive leadership, HR, and IT to identify system improvements and enhancements.
Collaborate with functional and technical staff to coordinate implementation and upgrades.
Collaborate with HR and finance teams to ensure accurate payroll processing.
Collaborate with HR stakeholders to identify system improvement opportunities.
Collaborate with HR teams to identify automation opportunities within HR processes.
Collaborate with IT staff on system issues and problem resolution.
Collaborate with IT teams to integrate HRIS with other enterprise systems.
Collaborate with various functional areas to provide HR system administration and support.

Complete

Complete hands-on configuration of the Workday application to achieve business objectives.

Conduct

Conduct audits, identifies and addresses data inconsistencies.
Conduct fit-gap assessments, document current and future state process flows.
Conduct maintenance and configuration of HRIS system.
Conduct regular audits on HRIS data accuracy.
Conduct regular audits to ensure compliance with data privacy regulations.
Conduct user acceptance testing (UAT) for HRIS system upgrades and enhancements.

Configure

Configure HRIS applications and modules to align with organizational requirements.
Configure HRIS / HRM system(s) to enhance capabilities and meet the growing needs of the business.
Configure, test, validate and implement business process changes in Workday.

Consult

Consult with users / SMEs to define, gather and document functional business requirements.

Contribute to

Contribute to improving data quality in our system.
Contribute to monitoring and problem solving relating to systems replication and interfaces.

Coordinate

Coordinate system enhancements and modifications on the end user side.

Create

Create and maintain a wide variety of complex, time sensitive reports.
Create and maintain HR dashboards and visualizations for data-driven decision-making.
Create and maintain user manuals, guides, and FAQs for HRIS users.
Create and manage various reports for payroll processing (bonus, merit increase, etc.).
Create internal controls to ensure data integrity of PeopleSoft data.
Create new fields of data as required.
Create solutions between disparate processes and functions.
Create Turnover Reporting and Ad-Hoc reporting as needed.

Design

Design / Implement data integrity checks.

Develop

Develop and deliver HRIS-related presentations and training sessions.
Develop and maintain HRIS databases, ensuring data accuracy and security.
Develop and maintain HRIS system documentation, including user guides and policies.
Develop and maintain procedures, documentation, and user guides.
Develop and maintain query reports for user groups.
Develop audit processes to analyze and identify data issues and maintain data integrity.
Develop, maintain, support and deliver a variety of reports utilizing appropriate reporting tools.
Develop procedures for users to ensure business efficiency and data integrity.
Develop processes that improve business processes.
Develop project scopes, design, and testing documents.
Develop system audit practices / reports to ensure integrity of HR data.
Develop user procedures, guidelines, and documentation and trains end users.

Digitalise

Digitalise companywide processes that increase accountability, accuracy and efficiency.

Document

Document and maintain HRIS procedures, user documentation and system updates.
Document business and technical process flows and results.
Document system errors, change requests, processes and expected results.

Draft

Draft communication and presentations.

Drive

Drive data accuracy and consistency to ensure business is able to make clear data lead decisions.

Edit

Edit and maintain executive Tableau dashboards.

Embrace

Embrace continuous improvement by proposing new and / or better ways of doing things.

Engage

Engage with global HR Technology team members to knowledge share and ensure process consistency.

Ensure

Ensure accuracy and data integrity.
Ensure benefit file feeds to the carriers transmit accurately.
Ensure compliance with applicable government regulations.
Ensure compliance with SOX and other data protection regulations.
Ensure HRIS compliance with data protection regulations, such as GDPR or CCPA.
Ensure system compliance with data security, privacy, and legal requirements.
Ensure Workday related processes meet business requirements and deadlines.

Evaluate

Evaluate HR systems to identify points of improvement.

Examine

Examine trends in information systems training, materials and techniques.

Export

Export regular and ad-hoc or custom reports from our internal databases.

Flag

Flag any features that require change management for end users.

Follow

Follow security request protocol and complete security assignments per requested requirements.

Foster

Foster strong relationships with HRIS vendors for ongoing support and system updates.

Generate

Generate reporting as necessary.

Help

Help maintain data integrity in systems by running queries and analyzing data.
Help preserve data integrity by running queries, analyzing data and help with Payroll reconciliation.
Help transform the current company systems and processes to efficient, consistent, and streamlined.

Identify

Identify and understand issues, problems and opportunities.

Keep

Keep abreast of current trends and changes in HR technology.

Lead

Lead HRIS Analyst with Firmwide Human Resources team at Gensler Bangalore office location.
Lead or assist in HRIS data migration and data cleanup initiatives.

Learn

Learn and apply new technology and share your knowledge with others.

Leverage

Leverage business knowledge to identify opportunities for process improvements.

Liaise between

Liaise between HR and Payroll to resolve issues on employee data changes.

Maintain

Maintain a high level of data confidentiality and handle sensitive employee information.
Maintain and update configurations of ERP system.
Maintain confidentiality and utilize discretion related to private employee information.
Maintain enhance and audit all configuration and data within.
Maintain knowledge of current HRIS technology and trends.
Maintain knowledge of trends and developments in HRIS providers, vendors, and technology.
Maintain procedural manuals, Standard Operating Procedures (SOP's) and system documentation.
Maintain the HR Intranet and act as a key partner on corporate Intranet projects.
Maintain the security integrity of the Dayforce application.

Make

Make alterations to existing programs to gather and report data as necessary.

Manage

Manage annual HR reporting including EEO, HCSO, ACA, IPEDS, etc..
Manage data through testing and mass importation of HR Data to HR Systems, among other processes.
Manage implementation of new systems.
Manage large, complex sets of data, including reviewing, cleaning, and manipulating data.
Manage (maintain and update) the configurations for this enterprise-wide system.
Manage maintenance and accuracy and integrity of employee data, for reporting and distribution.
Manage user access and permissions within the HRIS system.
Manage vendor data transfer files for firm benefit plans.

Monitor

Monitor and update HRIS policies, procedures, and documentation.
Monitor / Audits data like the company's organizational structure, related security access / roles.
Monitor system performance and conduct periodic system audits.
Monitor system processing and tracks department administrative activity to ensure data integrity.
Monitor technological advancements, source and recommend enhancements.

Notify

Notify IT staff of system issues requiring appropriate, prompt resolution.

Operate

Operate with simplicity, clarity and transparency.

Optimize

Optimize their experience and knowledge to make judgment plans to accomplish organizational goals.

Participate in

Participate and support internal audits specific to HRIS functionalities.
Participate in cyclical processes and projects where data expertise is required as needed.
Participate in scheduled and ad hoc training in order to improve policy and process acumen.
Participate in the evaluation and selection of HRIS vendors.
Participate in the testing and implementation of all system upgrades and rollout of new features.
Participate in user group meetings / conferences.

Perform

Perform data analysis and generate reports for HR metrics and analytics.
Perform ongoing reconciliations and audits of HR data to ensure data integrity and consistency.
Perform scheduled activities.
Perform system testing for Workday delivered twice a year releases.

Prepare

Prepare and develop reports for various departments and audits.
Prepare design documents, program specifications and process flow diagrams.

Process

Process import files for high volume employee data changes and other transactions.

Produce

Produce ad hoc reports for business as needed.
Produce reports and data analysis for relevant business stakeholders.

Provide

Provide administrative support as needed.
Provide advanced HRIS support for the HR team and end users.
Provide backup support for HRIS Manager.
Provide backup support for other Workday analysts.
Provide data and analysis support within the HRIS team.
Provide design expertise, analysis, testing and implementation support.
Provide end-user training as required.
Provide guidance and information to business partners on system capabilities.
Provide guidance and training to HR staff on HRIS functionalities and processes.
Provide Human Resources Information System (HRIS) support to Human Resources staff.
Provide insights and recommendations on HR process improvement based on HRIS data.
Provide Level 1 and 2 support to all functional areas.
Provide ongoing system administration, support system maintenance and technology questions.
Provide second line of support to Payroll, HR Team Members and Finance / IT Partners.
Provide support for Workday HRIS application, including researching and resolving problems.
Provide technical and functional HRIS expertise to improve systems and processes.
Provide tier-1 & 2 support to all users and administrators on an ad-hoc basis.

Recommend

Recommend and create data auditing reports and procedures to ensure the accuracy of all HR data.
Recommend improvements to the scorecard, as necessary.
Recommend solutions or alternate methods to meet requirements.

Report

Report any type of potential problems to appropriate management in a timely manner.

Research

Research, analyze and prepare special reports as specific needs arise.

Review

Review and document inter-departmental people data processes.

Run

Run ad hoc reports to support employee's operational needs.
Run queries, provide regular and ad hoc reporting and statistical analysis of HR metrics.
Run user audits on a monthly and / or quarterly basis for multiple systems.

Serve

Serve others with understanding, respect, and care and work collaboratively with others.

Share responsibility for the design of HR reporting, metrics and analytics.

Stay

Stay up-to-date with HR technology trends and recommend system enhancements.

Submit

Submit and manage tickets to SuccessFactors as required.

Support

Support ad hoc reporting requests as necessary.
Support and maintain system setups, configurations and data flow.
Support AVP of HR in establishing HR metrics.
Support configuration, deployment, and maintenance of Workday.
Support critical system maintenance and operational tasks within the HRIS.
Support HRIS implementation projects, including system testing and training.
Support HRIS projects such as evaluation, preparation and impact testing of system updates.
Support HRIS-related change management initiatives.
Support integration of new acquisitions into HRMS, ensuring smooth experience for new users.
Support system security changes and updates.
Support the administration of HRIS-related benefits and compensation programs.
Support the Compensation Team with Compensation Analysis & Job Role Benchmarking.
Support the maintenance of QRG / SOP documentation.
Support the Payroll group with end-of-cycle work.
Support upgrades, improvements, testing, validation and overall system performance.
Support upgrades, patches, testing and other technical projects as assigned.
Support various HR team initiatives and projects as applicable.
Support Workday's bi-annual updates.
Support Workday security, users and permissions, security groups, rights management, if required.

Take

Take action that is consistent with available facts, constraints and probable consequences.
Take initiative and ownership to ensure successful outcomes.

Test

Test and communicate required changes.
Test patches and bundle before IT staff puts in production.

Train

Train HRIS end-users on processes and functionality.
Train HR team and other employees as needed on relevant processes.
Train internal HR team and end users as needed.
Train new and existing internal users on new processes / functionality.

Translate

Translate business objectives and user needs into clearly written technical requirements.
Translate user needs and communicates Human Resources functional requirements.

Troubleshoot

Troubleshoot and report technical issues.
Troubleshoot and resolve HRIS-related issues, providing technical support to end-users.
Troubleshoot both system and data issues.

Understand

Understand and maintain a high level of confidentiality.
Understand the HR business processes supported by the HR systems.

Use

Use reports and conducts audits to help ensure the accuracy and integrity of HRIS data.

Use

Use this data to ensure adherence to schedule and other specifications.

Validate

Validate PeopleSoft functionality after the patches and bundles are applied.

Work

Work and support semi-annual Workday updates.
Work closely with the entire HR team.
Work independently with clients to identify and clarify complex business requirements.
Work to understand and capture business needs.
Work with and manage stakeholders to identify information needs and source.
Work with HRIS resources as appropriate to seek resolution.
Work with human resources and business subject matter experts to identify potential configuration.
Work with internal teams to gather and validate business requirements and recommend solutions.
Work with IT on data / report automation in SuccessFactors and Enterprise Data Warehouse.
Work with system experts, including suppliers, to resolve technical issues.
Work with users to modify reports as data requirements change.

Write

Write, maintain and support a variety of reports or queries using appropriate reporting tools.

Most In-demand Hard Skills

The following list describes the most required technical skills of a HRIS Analyst:

Proficiency in HRIS software and systems (e.g., Workday, SAP SuccessFactors).
Advanced knowledge of HR data management and reporting.
Strong SQL querying and database management skills.
Experience with HRIS implementation and project management.
Proficiency in data analysis and reporting tools (e.g., Excel, Tableau).
Familiarity with HRIS security protocols and data privacy regulations.
Ability to perform data modeling and system configuration.
Knowledge of HR processes and best practices.
Understanding of HR data integrations and APIs.
Technical expertise in HRIS-related modules (e.g., payroll, benefits, recruitment).
Familiarity with HRIS data migration and data cleansing processes.
Proficiency in HRIS troubleshooting and issue resolution.
Knowledge of HR analytics and workforce planning.
Understanding of HR compliance requirements (e.g., EEO, FMLA).
Experience with HRIS upgrades and system testing.
Knowledge of HRIS-related scripting languages (e.g., SQL, Python).
Proficiency in HR data visualization and dashboarding tools.
Ability to evaluate and select HRIS vendors based on organizational needs.
Familiarity with HRIS-related artificial intelligence (AI) and machine learning (ML) capabilities.
Strong problem-solving and analytical skills.

Most In-demand Soft Skills

The following list describes the most required soft skills of a HRIS Analyst:

Excellent communication and interpersonal skills.
Strong attention to detail and accuracy.
Analytical mindset with a passion for data-driven insights.
Ability to collaborate and work effectively in a team environment.
Strong organizational and time management skills.
Adaptability and flexibility in a dynamic HR technology landscape.
Ability to handle confidential and sensitive information with discretion.
Customer service orientation with a focus on user support and satisfaction.
Proactive approach to problem-solving and continuous improvement.
Strong presentation and training skills.

Conclusion

The role of an HRIS Analyst is critical in managing HR systems and processes effectively. They possess a blend of technical expertise, analytical skills, and interpersonal abilities to optimize HRIS functionality, ensure data integrity, and support HR decision-making. By mastering the required hard and soft skills, HRIS Analysts can contribute significantly to the efficiency and success of an organization's HR operations.