Main Responsibilities and Required Skills for Construction Coordinator

A Construction Coordinator is responsible for conducting daily coordination for construction scheduling and communication. They administer project documentation and filing systems and track construction progress. In this blog post we describe the primary responsibilities and the most in-demand hard and soft skills for Construction Coordinators.

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Main Responsibilities of Construction Coordinator

The following list describes the typical responsibilities of a Construction Coordinator:

Acquire

Acquire and compile all schedules and change points to confirm and relay activities to leadership.

Adhere to

Adhere to company processes and policies and contribute to continual improvements.

Arrange

Arrange and conduct construction field services as required.

Assemble

Assemble quotations for Sales Account Managers for their review and approval before submission.

Assist with

Assist in Construction Contract management and maintain a library for construction contracts.
Assist in preparing energy control and blinding strategies for the scopes planned and executed.
Assist in review of Full Stream Cut Permit Applications as needed.
Assist in the follow up of sales quotations.
Assist in the management of the Site Safety Program.
Assist site teams with EPO / VPO issues and / or questions.
Assist with cost report preparation and provide input with contractor forecasting.
Assist with creating standard operating procedures for the department and its clients.
Assist with ensuring campus modifications are kept up to school brand standards.
Assist with jobsite set-up activities, including mobilization and demobilization.
Assist with monthly reports and updates.
Assist with permits by dropping off permit applications.
Assist with preparation of minutes, reports, and other written documentation as needed.
Assist with review of job budgets and purchase orders in Newstar.
Assist with securing applicable project permits.
Assist with tracking and cleaning tools.
Assist with tracking building and fleet maintenance for the department and its clients.

Attend

Attend and participate in monthly Safety & Operations Meetings and weekly Toolbox discussions.
Attend job site meetings with contractors and consultants to monitor progress on activities.
Attend periodic progress meetings with contractors.
Attend post-construction meetings at the Client office when required.
Attend project meetings as required, taking notes and following up on action items.
Attend walk-throughs with Project Managers and subcontractors, and receive bids from subcontractors.
Attend weekly project meetings.

Build

Build relationships and influence safety culture in a positive way across all construction entities.

Calculate

Calculate all productivity and material yields.

Communicate

Communicate with impact and creates an environment in which people communicate openly and honestly.

Compile

Compile notice-to-proceed (NTP) packages for contractors.

Conduct

Conduct daily coordination meetings for construction efforts to support equipment installations.
Conduct research and share information and recommendations as required.

Coordinate

Coordinate and oversee all team training and site meetings.
Coordinate and schedule times for subcontractors to complete work on clients' homes.
Coordinate construction scheduling and communication.
Coordinate needs / requirements with engineering, module yard and fabrication teams.
Coordinate processing of approved quotations to submit sales orders (E-Orders process).
Coordinate procurement of construction materials and supplies ensuring timely delivery and accuracy.
Coordinate requests for information (RFIs).
Coordinate subcontractors.
Coordinate use and occupancy of furnishings and equipment.

Create

Create 4D visualizations to link construction Schedule, sequence of work, and logistics phasing.
Create and maintain earned value progress measurement for Unit Rate Contracts.
Create Presentation material / visual aids.
Create / Render Virtual mock-ups.

Determine

Determine preliminary project scope, design metrics, and tie-in locations with connecting party.

Develop

Develop advanced Dynamo scripts to automate existing workflows and when needed.
Develop and generate estimating take off model for quantity take offs.
Develop lift plans / lift forms for approval.
Develop pressure test plan boundaries and coordinate plan with client process operators.
Develop safety plans in conjunction with client process operators.

Ensure

Ensure accuracy of data reporting in PLM, OLW, and Avid.
Ensure a site specific safety plan is developed prior to construction start.
Ensure builders are uploading all documents properly to PLM and NSE.
Ensure completion of punch list items.
Ensure compliance, completion, accuracy and timeliness of financial responsibilities.
Ensure designer adheres to the program and that facility needs are met.
Ensure project files are properly maintained and uploaded in customer database.
Ensure that the works are performed technically correctly in the responsible discipline.
Ensure that work is of the highest quality.
Ensure timely processing and turnaround of quotations.

Escalate

Escalate any project related issues that may impact completion and / or customer satisfaction.
Escalate as required to ensure conflicts and roadblocks can be removed.

Establish

Establish and administer project documentation and filing systems.
Establish, monitor and initiate updates to, construction work schedules.

Evaluate

Evaluate and process Change Orders initiated by Constructors.

Expand

Expand Vendor List by speaking with new trades, filing company information and setting up meetings.

Expedite

Expedite required information and deliverables from consultants, subcontractors and owners.

Facilitate

Facilitate questions regarding projects and research information.

Follow-up

Follow-up with city municipalities regarding to permitting issues.
Follow-up with Customer Care Reps on the prompt completion of service requests.

Foster

Foster positive tenant, client and contractor relationships.

Generate

Generate 3D / 4D Site logistics plans.
Generate Site logistics models.

Identify

Identify and report any hazardous conditions observed.
Identify any gaps in procedures and contribute to continuous improvements.
Identify permitting requirements as needed.

Implement

Implement construction projects activities.

Issue

Issue Non-Conformance Reports (NCRs) for closeout submission errors or omissions.
Issue Quality Non-Conformance reports for deficiencies or non-adherence to design and standards.

Keep

Keep records of and turns over all Close-Out documents from construction to facilities.

Lead

Lead interactive planning sessions for scope change.
Lead scope clarification meetings as required with core internal functional groups.

Maintain

Maintain a clean, safe and organized work site.
Maintain and distribute to the field, all supplies needed for Advocacy Program.
Maintain and foster open and knowledgeable communication with vendors.
Maintain and organize all documentation to ensure materials are easily accessible for teams.
Maintain and organize purchasing files and records.
Maintain and update project budgets as each project progresses, including tracking invoices.
Maintain a professional relationship with architects, engineers, and contractors.
Maintain a Valid Drivers License.
Maintain compliance with the RC plan.
Maintain high level of competency of software through continued use and training.
Maintain or heavily support maintenance of as-builts and QA binders.

Make

Make presentations at meetings / conferences and prepare written correspondence.

Manage

Manage and maintain customers Home.
Manage contractors daily construction and conduct RFI's.
Manage coordination of work with subcontractors utilizing Navisworks and other software.
Manage execution of field work directives (FWD) to the contractor as required.
Manage interface between Construction Contractors in its Project Area.
Manage the construction documentation for all properties in terms of accuracy and completeness.
Manage the financial aspect of the warranty claim process.
Manage the punch list completion in its discipline.

Mark-up

Mark-up IFC drawings for any field changes or deviations.

Monitor

Monitor 3rd party agreements for timely execution of the project.
Monitor and process Customer Care Incentive Compensation monthly submittals.
Monitor and validate contractor progress.
Monitor contractor performance as it relates to cost and schedule.
Monitor implementation of quality plan for the project.
Monitor progress to ensure Construction milestones are understood.
Monitor project schedule and budget for compliance and make modifications as required.
Monitor the Contractors' approved Quality Control Programs.
Monitor through PLM and NSE.

Participate in

Participate in Incident Investigation and reporting as necessary.
Participate in post-construction meetings.
Participate in problem solving efforts for the projects through the use of BIM applications.
Participate in the periodic meeting with contractors and field staff to validate schedule progress.
Participate in the QA / QC inspections for its discipline.
Participate in weekly meeting with Construction Contractors in its Project Area.

Perform

Perform and Document Quantity take-off reports.
Perform dimensional verification and field take-offs for required materials.
Perform job functions both indoors and outdoors rain or shine.
Perform job scrub functions in BuildPro.
Perform related duties as required.
Perform walk downs in process units to provide constructability input for assigned work scopes.
Perform walkouts pre / post-construction.

Prepare

Prepare and coordinate equipment and schedule needs for upcoming execution shifts.
Prepare and solicit bid packages for subcontractor scopes of work.
Prepare budgets and tracks expenses.
Prepare, compile and submit reports and documentation relative to project progress.
Prepare monthly project status reports and ensure they are updated in a timely manner.
Prepare preliminary cost comparisons for specification changes to guide management decisions.

Produce

Produce models for proposals and presentations to support the pursuit effort.
Produce Quantity take-off reports.

Promote

Promote a professional business relationship with trades and suppliers.

Provide

Provide administrative support for Construction Manager and Sales Account Managers.
Provide compliance and training documents to customers upon request.
Provide department training and support on optimizing Home Owner Central.
Provide estimates within department guidelines.
Provide field execution expertise during field activities and supports progress update meetings.
Provide field supervision, site leadership, and counterpart training on work packages as required.
Provide input and reviews final estimate for construction activities and Inspection.
Provide input to project finalization report.
Provide regular QA / QC field walks to ensure field installations and match coordinated models.
Provide site office mobilization, set-up and management.
Provide supervision of construction activities to ensure guidelines and standards are followed.
Provide weekly reports to management on construction activity.

Read

Read and interpret drawings and specification like P&IDs, General Arrangements, Plot Plan Isometrics.

Receive

Receive quotes from suppliers to be incorporated into sales quotes including freight.

Record

Record and report project data for case studies.

Release

Release addresses as serviceable and notify other departments of serviceability.

Research

Research and review plans, gathers necessary data and listing material requirements for project.
Research industry benchmarks and standards, related laws, and regulations.

Review

Review and approve daily and extra charges, ensuring contractor utilizes resources optimally.
Review and approve EPO / VPO's in BuildPro.
Review and approve the Weekly and Monthly progress reports.
Review and comment on both the master schedule and contractor specific work schedules.
Review commissioning plan, guides, and schedule.
Review contractor work performance and project status updates.
Review daily reports and conduct site visits as required.
Review drawings if there is a late change order.
Review requisition orders for accuracy, specifications and pricing.
Review that all required Materials are available to Construction Contractors.
Review that all required NOVA provided Materials are available to Construction Contractors.
Review that all required provided Materials are available to Construction Contractors.
Review the onsite requirements of all project technical specifications.

Run

Run clash detection, design coordination and track through Clash Report.
Run clash detection, document clashes, and track through Clash Report.
Run reports from Inform XL, Avid, PLM, BRPI, OLS and BMT supporting data requests from CX Manager.

Schedule

Schedule contractor evaluations to establish and communicate best practices and lessons learned.
Schedule meetings, conference rooms, and web meetings.

Set up

Set up and run weekly contractor meeting to review negotiate and approve.

Support

Support and assist in the incident investigation process.
Support contractors and help ensure mitigation plans are developed if required.
Support the construction Power BI data review.
Support the Project & Construction teams by performing many project administrative duties.
Support with bid package preparation and contractor selection.

Track

Track construction progress and work completed.
Track coordination progress on assigned projects.
Track Customer Care completion and execution of post-closing customer advocacy program.
Track Submittals, RFPs, and RFIs.

Travel

Travel to the regional office or other site locations is required.

Troubleshoot

Troubleshoot and provide technical support and layout for field supervision and crews.
Troubleshoot any build-out issues in the field.

Understand

Understand interface and integration points and how they support overall project development.

Update

Update expected scheduled dates for construction orders as required.
Update the site-wide deficiency lists to be issued at weekly construction meetings.

Use

Use HSEQMS incident reporting system.

Utilize

Utilize model to accurately assist in the Health and Safety development and process.

Validate

Validate invoices with site progress and batch with approved POs / subcontracts.

Verify

Verify and reconcile invoices.
Verify Constructor's marked up drawings for O. Reg 22 / 04 and CSA-S250 compliance.
Verify monthly progress payments for work claimed completed by Constructors.
Verify restoration or construction of new City concrete sidewalk as per specs.

Visit

Visit construction sites and work in outside weather conditions.

Work with

Work with the Office of Finance and Administration to coordinate closing of projects.

Most In-demand Hard Skills

The following list describes the most required technical skills of a Construction Coordinator:

Most In-demand Soft Skills

The following list describes the most required soft skills of a Construction Coordinator:

Written and oral communication skills
Organizational capacity
Planning
Analytical ability
Interpersonal skills
Attention to detail
Presentation
Problem-solving attitude
Work under pressure
Creative
Leadership
Clearly convey information to a variety of audiences
Innovation
Meet tight deadlines
Solve complex problems
Sound professional judgment
Multi-task
Adapt to the requirements of their clients
Listening
Make decisions quickly