Main Responsibilities and Required Skills for Procurement Manager
A Procurement Manager is responsible for developing procurement strategies and overseeing the purchasing of goods and services for an organization. This can include identifying potential suppliers, negotiating contracts, and ensuring that the organization gets the best possible prices for the goods and services. In this blog post we describe the primary responsibilities and the most in-demand hard and soft skills for Procurement Managers.
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Main Responsibilities of Procurement Manager
The following list describes the typical responsibilities of a Procurement Manager:
Achieve
Achieve the strategic growth initiatives set every year.
Address
Address operational issues.
Analyze
Analyze spend data to find negotiation opportunities.
Approve
Approve invoice for live goods.
Assess
Assess, manage and mitigate risks.
Assign
Assign, co-ordinate and review projects and programs.
Assign ZNP requisitions to buyers by commodity as necessary.
Assist in
Assist in the develop of PFEP, inventory management systems and plans appropriate for material.
Assist in the scope review, budgeting and justification of MEP change work order.
Assist other departments or perform other tasks as needed.
Audit
Audit vendors based on pre-determined criteria.
Based
Based on equal qualifications, preference will be given to bilingual candidates.
Build
Build and maintain good relationships with new and existing suppliers.
Build and Manage a dynamic Purchasing and Stock Control Team.
Carry out
Carry out regular stock taking activities in a timely manner in line with agreed procedures.
Challenge
Challenge self, suppliers & plant colleagues and persevere to successful conclusion.
Close
Close cooperation with local stakeholders and headquarters.
Coach
Coach, mentor and develop employees in the group.
Collaborate with
Collaborate with external partners to conduct sourcing event.
Collate
Collate final contractor bid data into project proposal template for client review.
Communicate
Communicate forecasts and replenishment plans to supplier.
Communicate price changes and / or discrepancies and determine financial impact.
Complete
Complete contract management responsibilities.
Comply
Comply with and follow all procedures within the company Security, EHS and Global Trade policies.
Conduct
Conduct regular market analyses and present findings to management.
Conduct RFXs / Auctions, analyze responses, and make recommendations.
Conduct subcontractor evaluations at project completion, in conjunction with Operations.
Contribute to
Contribute to and drive continual innovation and process improvement.
Control
Control procurement spend and build a culture of long-term saving on procurement costs.
Convey
Convey findings along with recommendations to the business.
Convey procurement data to management.
Coordinate
Coordinate the introduction of new and modified products and services with appropriate departments.
Create
Create cost templates and populate them with cost of materials to aid estimating department.
Create standard purchasing policies and procedures ensuring fair and ethical vendor relations.
Define
Define and implement mechanisms to ensure alignment / engagement.
Define negotiation strategies based upon Total Delivered Cost and lead execution.
Design
Design sourcing plans and deliver those strategies directly or indirectly as business requires.
Determine
Determine quantity and timing of deliveries.
Develop
Develop and execute procurement strategies to meet client and operational objectives.
Develop and implement the annual management plan.
Develop and implement ways to measure suppliers to drive continuous performance improvement.
Develop bids and proposals; and reconcile any invoice discrepancies.
Develop Drop Ship procurement strategies with selected vendors.
Develop innovative commercial models and negotiate procurement agreements.
Develop and manages key supplier relationships.
Develop the procurement benchmark, and establish procurement strategy for different categories.
Discover
Discover profitable suppliers and initiate business and organisation partnerships.
Draft
Draft and execute contracts.
Drive
Drive compliance with preferred suppliers and policies and procedures.
Drive continuous improvement and innovation within area of responsibility.
Drive cross team collaboration and value creation focus, providing procurement leadership.
Drive First Intent strategy compliance.
Enable
Enable actions to help business to manage their A&P spend in the most effective and competent manner.
Ensure
Ensure compliance along the process including within our relations with suppliers.
Ensure compliance to policies, ethics and goals in the engagement of vendors.
Ensure compliance with all applicable regulations, policies and procedures.
Ensure contracting & application of negotiated conditions.
Ensure proper SOW execution to avoid future scope creep.
Ensure resolution of invoicing discrepancies with suppliers and accounting.
Ensure team operates per AS9100 certification.
Ensure team's compliance to ITC.
Ensure that Procurement Planning Team is utilizing Allegion Standard Work and the Material Playbook.
Ensure the implementation and tracking of performance indicators and achieved results.
Establish
Establish and maintain measurable performance metrics for all levels of procurement activities.
Establish performance goals and KPI's to measure success and provide for continuous improvement.
Execute
Execute global category strategies and local implementation programs.
Execute the logistics procurement procedure.
Expect
Expect unfavorable events through analysis of data and prepare control strategies.
Explain
Explain procurement and cost reduction strategies.
Focus on
Focus on establishing and documenting management policies and procedures.
Follow-up
Follow-up and close queries, clarifications, and other actions from client meetings with contractors.
Foresee
Foresee alterations in the comparative negotiating ability of suppliers and clients.
Foster
Foster and enhance subcontractor relationships.
Handle
Handle details of a highly confidential and critical nature.
Help
Help coordinate and establish the required legal documentation.
Identify
Identify and document all cost reduction and profit plan improvements.
Identify and deliver procurement savings.
Identify and implement key supplier metrics to monitor and measure supplier performance.
Identify and implement procurement strategies to maintain efficient processes and systems.
Identify and manage significant risks in the supply chain.
Identify appropriate suppliers and initiate partnerships.
Identify areas of improvement to continually drive performance and business results.
Identify contractors for specific project bids & agree bid list with client / JLL PMs.
Identify Contract Savings opportunities, quantify savings and communicate to senior leadership.
Identify internal stakeholders to determine technical specifications and alternative solutions.
Identify local saving opportunities.
Identify, manage and mitigate sourcing risks.
Identify total cost and cash flow opportunities with suppliers.
Implement
Implement collaborative optimization strategy.
Implement strategic sourcing methodology and processes.
Influence
Influence without authority to motivate and manage a cross-functional team in multiple geographies.
Influence the businesses through strong stakeholder and relationship management.
Interface
Interface with all levels of Management and attends meetings as needed.
Investigate
Investigate and deploy automated transaction solutions to reduce manual workload in Ops.
Investigate supply demand ratio to determine shortages and overages.
Keep
Keep contract files and use them as reference for the future.
Keep track of changing industry trends.
Lead
Lead and develop a small team of Buyers.
Lead competitive bid and contract negotiations.
Lead procurement activities to support future business expansion.
Lead supplier identification, negotiations and own supplier relationships.
Lead supplier performance review.
Liaise with
Liaise with 3rd party warehouse regarding receiving in of deliveries.
Liaise with Key Account Managers to determine product needs.
Liaise with our Finance team to ensure alignment with our purchase order system.
Maintain
Maintain and utilizes database of cGMP / ISO qualified and approved vendors.
Maintain internal company tracking using industry specific software.
Maintain material plan at the time fence to ensure continuity of supply.
Maintain pipeline and financial records for reporting and tracking productivity.
Maintain professional relationships with all key suppliers.
Maintain relationships with suppliers while continually scouting for additional vendors.
Make
Make recommendations where applicable.
Manage
Manage and lead the logistics negotiation projects.
Manage commercial and contractual relationships with contractors, problem resolution.
Manage local procurement specialists executing the global and local plans.
Manage long-term ‘Value Management Relationship' with suppliers.
Manage project cost proposal revisions & updates.
Manage resolution of supplier issues to ensure business continuity as required.
Manage suppliers base reduction and optimization.
Manage supply agreements & contracts.
Manage supply to strength business relationship with the suppliers.
Manage the allocated resources to enable them to ensure a flawless project execution.
Manage the end to end procurement process within Smart.
Manage vendor relationships, and work with Accounts Payable on reconciliations.
Measure
Measure performance through KPI's according to existing templates.
Measure vendor performance against contract Service Level Agreements and expectations.
Monitor
Monitor buyer's workload weekly via SAP requisition report and balance workloads as necessary.
Negotiate
Negotiate, benchmark, and conduct RFPs to secure competitive pricing.
Negotiate contracts with vendors.
Negotiate costs with contractors to drive down project Cost of Works.
Negotiate with vendors for goods and services ensuring best outcomes to meet business goals.
Offer
Offer extensive knowledge of procurement strategies, tactics and negotiation skills.
Oversee
Oversee compilation and deliver the appropriate monthly / quarterly / annual reporting for the team.
Oversee the details for product changes and new menu roll outs.
Oversee the development and management of the sub contracted services budgets.
Oversee the preparation of reports.
Participate in
Participate in the management of international vendor relationships, Process purchase orders.
Participate to category strategy & roadmap building.
Perform
Perform advisory and technical support services to assigned departments.
Perform all duties in accordance with prescribed regulatory compliance guidelines.
Perform other miscellaneous related duties as assigned.
Plan
Plan areas for continuous improvement as required.
Plan, develop and implement purchasing policies and procedures.
Plan, organize, direct, control and evaluate the purchasing activities of the organization.
Present
Present ideas to reduce expenses and improve supply chain effectiveness.
Process
Process purchase orders to acquire goods and services as required.
Produce
Produce management information and analytics.
Produce Subcontractor Approval Requests (SARs) and submit for further approval.
Provide
Provide regular reports and updates to local, regional and / or global.
Remain abreast of
Remain abreast of industry trends / changes to identify impacts to Campbell Soup.
Research
Research and stay ahead of market and global trends that impact supply, quality, and costs.
Resolve
Resolve vendor pricing, quality and delivery problems.
Review
Review current processes for procurement and make recommendations where appropriate.
Review current systems and procedures, make recommendations and implement approved changes.
Send
Send project proposal template to client and present / explain cost details to client.
Share
Share global strategy with key Asia stakeholders, gain alignment and drive implementation.
Share new technology reports / updates from major equipment suppliers with the team, when relevant.
Share reports of inventory, orders and shipments with senior stakeholders in the organization.
Source
Source new and novel materials on time for new products launches.
Support
Support and help drive all ACE initiatives for process improvements.
Support Global Commodity Managers / Spend Managers in supplier management as needed.
Support major supplier issues and work with stakeholders to identify and drive resolution.
Support Supplier Relationship Management Program.
Support transition activity for new business wins.
Track
Track savings with controlling (Cost Out) & promote added value (Value In) for stakeholders.
Travel
Travel as necessary to accomplish the following tasks.
Understand
Understand strategic business requirements short and long term horizon.
Verify
Verify new equipment order to maintain adequate supply level.
Work with
Work closely with FP&A team on spending metrics and budgets to maximize cost efficiency.
Work cross-functionally with departments on any procurement needs.
Work with leadership to drive cost saving initiatives and efficiencies.
Most In-demand Hard Skills
The following list describes the most required technical skills of a Procurement Manager:
Business Acumen
Purchasing
Sourcing
Management
Marketing
Negotiation
Strategic Sourcing
MS Office
ERP Systems
Procurement Techniques
Data Analytics
Decision-Making and Working With Numbers
Negotiations and Networking
Vendor Management
Most In-demand Soft Skills
The following list describes the most required soft skills of a Procurement Manager:
Written and oral communication skills
Analytical ability
Leadership
Negotiation
Problem-solving attitude
Interpersonal skills
Organizational capacity
Attention to detail
Multi-task
Detail-oriented
Negotiating
Self-motivated
Presentation
Priority management
Flexible
Proactive
Collaborative
Self-starter
Team player
Time-management
