Main Responsibilities and Required Skills for an Associate Project Manager
An Associate Project Manager is a professional who plays a crucial role in managing and supporting projects within an organization. They work closely with project managers to ensure the successful planning, execution, and completion of projects. In this blog post, we will explore the primary responsibilities and the most in-demand hard and soft skills for Associate Project Managers.
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Main Responsibilities of an Associate Project Manager
The following list describes the typical responsibilities of an Associate Project Manager:
Act with
Act with integrity, professionalism, teamwork.
Adjust
Adjust effectively to work within new work structures, processes, requirements, or cultures.
Aid in
Aid in the development of Sub-Contractor scope of work documentation.
Align with
Align with our business and technology partners to deliver solutions.
Analyze
Analyze date for true causes of problems.
Assist in
Assist in aspects of evaluating, selecting, and managing study sites.
Assist in budget management and cost tracking.
Assist in conducting post-project evaluations and lessons learned sessions.
Assist in developing project plans and timelines.
Assist in developing scope, schedule and budget for assigned projects.
Assist in identification of needed staff and coordination of working schedules and assignments.
Assist in identifying and resolving project issues and conflicts.
Assist in maintaining project-related documentation repositories.
Assist in managing project dependencies and interdependencies.
Assist in new hire training and proactively contribute to internal GALE initiatives.
Assist in quality assurance and control activities.
Assist in resource allocation and capacity planning.
Assist in study reporting.
Assist in the implementation of project management methodologies and tools.
Assist manager with preparation and distribution of periodic reports in a timely, accurate manner.
Assist the project team on projects and assignments.
Assist the study team in management of contracts such as site agreements, pharmacy agreements.
Assist with operational initiatives and activities, as requested.
Assist with Vendor Management and associated logistics, as assigned.
Assure
Assure project teams follow Quality System and Business Management System processes.
Attend
Attend conferences and training as required to maintain proficiency.
Attend daily scrums and communicate progress to the team.
Build
Build a "Trusted Advisor” relationship with client and colleagues as a subject matter expert.
Build relationship with, and influence, customers at all levels.
Build strong relations with internal, partner and customer teams.
Capture
Capture agreements and next steps accordingly.
Coach
Coach, develop and train junior CRAs / CTAs on increasing responsibilities and core competencies.
Collaborate with
Collaborate and lead cross-functional teams of various levels of seniority.
Collaborate with client counterpart on project approval.
Collaborate with cross-functional teams to ensure project alignment.
Collaborate with vendors and external partners.
Communicate with
Communicate effectively with customers, vendors and ABB personnel.
Communicate often and drive to clarity.
Communicate project issues, decisions and risks.
Communicate project status to relevant stakeholders.
Communicate project status with team members and senior business stakeholders.
Communicate project updates to stakeholders.
Communicate with customer on project status.
Communicate with various departments to improve horizontal cooperation capabilities.
Compile
Compile and analyze data and develop summary reports / presentations.
Complete
Complete the product related assessment on time.
Conduct
Conduct and oversee field inspections.
Conduct project-related research and analysis.
Conduct research and gather project-related information.
Confirm
Confirm all incoming and outgoing shipments are tracked in a timely manner.
Contribute to
Contribute to the continuous improvement of project management processes.
Coordinate
Coordinate activities of sub-contractors and relocation of technical functions.
Coordinate and manage analytical method transfers between CMOs.
Coordinate and track all Vendor contracts and invoices.
Coordinate and track all Vendor Request For Proposals ("RFPs”).
Coordinate input from multiple areas with assistance from manager.
Coordinate new supplier setups.
Coordinate project activities and resources.
Coordinate project deliverables and ensure timely completion.
Coordinate Study Supplies.
Coordinate technical review of large P3 projects.
Coordinate the activities of sub-contractors and the relocation of technical functions.
Coordinate the collection and presentation of project information to leadership teams.
Create
Create and maintain client lease files ensuring they contain current, accurate information.
Create and manage the VMware Project Change process as needed.
Create and own integrated project plans.
Create a weekly project management newsletter.
Create detailed project plans.
Create project plans, identify constraints and risks, and provide mitigation plans.
Define
Define solution benefits and approaches for measuring and realizing value.
Define the nature of the stated business or technical problem.
Determine
Determine resource and budget requirements, cost estimates, and timelines.
Develop
Develop and implement project plans.
Develop and implement recovery / mitigation plans for unanticipated eventualities.
Develop a preliminary implementation plan.
Develop detailed project schedules using Microsoft Project.
Develop reporting tools including Sharepoint intake forms and simple PowerBI dashboard.
Develop schedules, budgets and forecasts.
Document
Document Lessons Learned throughout the project.
Ensure
Ensure accurate and timely review and filing of clinical trial related materials.
Ensure all assets properly meet brand objectives and standards while staying within the set budget.
Ensure all project documentation is maintained on client or Move Management SharePoint site.
Ensure methods are suitable, sufficient and development phase appropriate.
Ensure quality and timeliness of project results.
Ensure stakeholder feedback in actioned on a timely basis, and that final deliverables meet project.
Ensure team is working within project scope and addressing questions for next project review.
Ensure work of CTA is according to quality standards and within financial budget and timelines.
Enter
Enter key critical dates into integrated work management system.
Establish
Establish goals, develop schedules, align people, and evaluate results.
Execute
Execute to plan and deliver within budget and on time.
Exercise
Exercise judgment within defined procedures and practices to determine appropriate action.
Facilitate
Facilitate communication and foster collaboration among project stakeholders.
Facilitate internal and external meetings.
Facilitate plan development.
Facilitate rapid decision-making to support project delivery.
Facilitate resource estimates and track overall project budget and metrics.
Facilitate team and client meetings effectively.
Follow-up
Follow-up and coordinate the new product project plan to ensure the project milestone is achieved.
Gather
Gather and analyze large amounts of information quickly and problem solve effectively.
Generate
Generate MTD, MO / MD, FO / FD and related engineer / validation documents.
Help
Help Define and manage medium scale project proposals and plans.
Help ensure compliance with project-related policies and regulations.
Help manage project changes and scope.
Host
Host weekly project meetings and ad hoc meetings as needed.
Identify
Identify and communicate impact on cross functional teams.
Identify and describe the impact of a proposed solution on the organization's operations.
Identify and help to establish opportunities for process improvement, internal and external.
Identify and mitigate project risks.
Identify, develop, and gather necessary resources to complete the project.
Identify new leads through personal contacts.
Identify problems and work to resolve them.
Identify project risks and develop and implement mitigation and contingency plans.
Initiate
Initiate meetings to review move schedules with move vendors and key stakeholders.
Interact with
Interact and may negotiate with contractors and subcontractors.
Lead
Lead others in the completion of project tasks.
Lead problem solving and resolution efforts to include management of risk, contingencies and issues.
Led
Led projects for IT Data Operations, quality, security, monitoring, and / or reporting.
Listen
Listen and communicate effectively, with full disclosure of pertinent facts and information.
Maintain
Maintain accurate and consistent electronic files and documentation.
Maintain and monitor project timelines.
Maintain client relationships.
Maintain contracts and subcontracts.
Maintain our product backlog and bug list.
Maintain project documentation in Smartsheet, Confluence, Google Docs G-Suite.
Maintain the quality of all project document / data to assure the integrity of a project.
Make
Make appointments in CRM and tracks goals of moving Residents in.
Make independent decisions with regard to their specific job duties.
Manage
Manage all financial aspects of each project through its conclusion.
Manage and adjust team activities to meet key milestones.
Manage and coordinate reference standard supplies.
Manage and support team to ensure a timely completion of tasks.
Manage and validate weekly revenue forecast.
Manage ceremonies using Jira and Confluence as applicable to the project.
Manage construction plan(s) and maintain current project status records.
Manage costs, budget, and schedule.
Manage cross-functional project team's schedule and task assignments.
Manage ground-up projects, entitlements, tenant improvement projects, space planning and design.
Manage internal reporting and analysis for financial profitability across multiple projects.
Manage, motivate and lead project team in a distributed agile software delivery model.
Manage multiple projects at various construction stages and assist with multiple assignments.
Manage negotiations with the GC and consultants.
Manage project scope on an ongoing basis using documented change management techniques.
Manage projects with representation from all key functional areas.
Manage the project estimating activities.
Manage the tasks related to installation and support of Captivate equipment for customers.
Measure
Measure project performance and schedule against base plan for potential cost escalations.
Monitor
Monitor and maintain project documentation and records.
Monitor and report on performance metrics and benchmark against established targets.
Monitor progress and performance against the project plan.
Monitor project progress and track milestones.
Order
Order, develop and track due diligence.
Oversee
Oversee all aspects of projects.
Oversee and manage change order process of project.
Oversee project implementation through completion of construction.
Oversee quality control throughout the project life cycle.
Participate in
Participate in Regional Planning and Deal meetings.
Perform
Perform other duties as required.
Plan
Plan and monitor execution of campaign based on business needs.
Prepare
Prepare and manage project plan to meet milestones.
Prepare and present written and oral reports and other presentations.
Prepare and ship overnight packages.
Prepare and submit expense reports on a regular and timely basis.
Prepare and submit wire requests.
Prepare construction cost estimates.
Prepare deal approval presentations.
Prepare designs and work specifications.
Prepare lease abstracts and edits them for accuracy, data entry, validation and management of lease.
Prepare project presentations and status reports.
Present
Present new ideas for process improvement and follow through with execution.
Present project status to the project team.
Produce
Produce and present clear, concise, and professionally written communications.
Provide
Provide a single point of contact for all moves.
Provide effective and efficient project management and execution of associated tasks.
Provide input in the preparation and discussion with study team for the staff necessary for project.
Provide lease analysis and interpretation of lease information to clients as requested.
Provide notification of milestone completions for billing to finance.
Provide organized communications to customers and Captivate team members.
Provide personal attention to those depositors who require help in making moving related decisions.
Provide resource (budget) requirement planning.
Provide superior client service.
Provide support as required to Portfolio Management (CJR).
Provide technical support.
Reconcile
Reconcile all credit card charges accurately.
Resolve
Resolve current issues, learn, and adjust based on prior results.
Resolve dispute over back charges, delays, warranties, etc..
Resolve obstacles and manage.
Resolve operational problems, minimize delays.
Review
Review and provide input for development of project plans.
Review deliverables prepared by team before passing to client.
Schedule
Schedule and facilitate project meetings and workshops.
Seek
Seek guidance on decisions outside work scope.
Support
Support development of project budgets and update, as required.
Support drafting of proposals for JLL services.
Support meeting agenda development, scheduling, and facilitation.
Support project closure activities, including final reports and documentation.
Support project documentation, including meeting minutes and reports.
Support project executives on multiple projects and assignments.
Support Project Management as needed with proposals and new business opportunities.
Support project management with client communication, inquiries, and responses.
Support project risk assessment and mitigation strategies.
Support projects that may reside within multiple business lines or sites as assigned.
Support project team members and provide guidance.
Support the PM coordinating and handling translations in a project according to Scope of Work.
Track
Track project in client software from project inception through project closeout.
Track study progress and produce reports and status metrics as requested.
Track to milestones / go-live dates as defined.
Understand
Understand a project's scope and create documents for project requirements.
Understand the relationship with the client and all stakeholders.
Understand Toppr's journey, its values and mission.
Undertake
Undertake specific tasks as and when assigned by Sr. PM staff.
Update
Update and communicate schedules for projects using SmartSheet.
Use
Use NowPow project management frameworks to lead customers through the project workflow phases.
Utilize
Utilize sound judgment in proactively identifying project issues and risks.
Work with
Work collaboratively across disciplines to effectively scope and scale our delivery framework.
Work on routine assignments per written procedures.
Work to develop Internet web page links to on a internal training program.
Work with cross functional.
Work with Project team to manage study timelines and budgets.
Work with related functions to finalize NPI strategy.
Work with resource managers to implement resource strategies for specific organizations.
Most In-demand Hard Skills
The following list describes the most required technical skills of an Associate Project Manager:
Proficiency in project management software (e.g., Microsoft Project, Jira).
Knowledge of project management methodologies (e.g., Agile, Waterfall).
Competency in data analysis and reporting tools (e.g., Excel, Tableau).
Understanding of project budgeting and financial management.
Proficiency in risk assessment and management techniques.
Knowledge of project scheduling and resource management.
Familiarity with quality management principles and tools.
Ability to utilize collaboration and communication tools (e.g., Slack, SharePoint).
Competency in project documentation and reporting.
Understanding of change management principles and practices.
Knowledge of business process improvement methodologies.
Proficiency in project performance monitoring and tracking.
Familiarity with project procurement and vendor management.
Ability to conduct project feasibility studies and business case analysis.
Knowledge of project governance and compliance requirements.
Proficiency in project scope management techniques.
Understanding of stakeholder management and engagement.
Competency in project resource allocation and utilization.
Knowledge of project portfolio management concepts.
Ability to perform project risk analysis and mitigation planning.
Most In-demand Soft Skills
The following list describes the most required soft skills of an Associate Project Manager:
Effective communication and interpersonal skills.
Strong organizational and time management abilities.
Excellent problem-solving and critical thinking skills.
Flexibility and adaptability to changing project dynamics.
Collaborative and team-oriented mindset.
Leadership and motivational skills.
Strong attention to detail and accuracy.
Excellent negotiation and conflict resolution abilities.
Strong decision-making and judgment skills.
Conclusion
In this blog post, we have explored the primary responsibilities and the most in-demand hard and soft skills for Associate Project Managers. These professionals play a crucial role in supporting project managers and ensuring the successful execution of projects. With a combination of technical expertise, effective communication, and strong organizational skills, Associate Project Managers contribute to the efficient and timely completion of projects. By continuously developing and honing their skills, they can excel in this dynamic and rewarding role.
